Conference Resources

Handbook

Youth Health Form | Adult Health Form

Scholarship Application (Deadline Passed)

Workshop Schedule

Timeline

May 11 – Teen Conference Registration Opens. Registration will not be individually confirmed until signed forms are received (no later than June 30th).
June 24 – Registration Closes. No refunds given after this date. If a cancellation has been made prior to this date, a refund may be paid except for the $50 non-refundable deposit.
June 24 – Remainder of registration fees must be paid. Late payments will incur an additional $25 fee.

Instructions for registering for Teen Conference 2016:
  1. Click on “Workshops” in the left menu bar.
  2. Read through the workshops so you’ll be able to select which ones you want when you come to that part in the registration process.
  3. Click on “Conference Resources” and copy the following link and paste it into your web browser: www.etouches.com/154787
  4. Enter registration information.
  5. Complete payment information.
    *Minimum $50 nonrefundable fee must be paid with a credit card. Registrants will be billed for the balance.
    *$200 = if balance due is paid in full with credit card or listed under scholarships;
  6. If you are receiving a full scholarship and you have confirmation from your donor that it will pay in full (registration+extras) please follow the following instructions:
    • Select “Individual or group NOT with GEARUP paying in full now by credit card.” You must select this path for registration but at this point disregard the credit card payment
    • Complete your registration up to the payment page.
    • When you get to the OPTIONS page click on YES “have you received a scholarship to pay for your 4-H Teen Conference Registration?” When asked “Please provide the name of who you are receiving the scholarship from?” enter the identifier from the spreadsheet for that teen. You will need to get this from your donor. 
    • When asked “Please enter the scholarship amount you are receiving”:
      • If teen chooses options (e.g. bus ride) that incurs more costs, they must pay in full at the time of registration or they will be charged the $225 registration fee. If you have additional charges you MUST pay at this time with a credit card to keep the $200 registration cost. Also, if the balance is not paid by June 24th, you will incur an additional $25 late fee.
    • Click “Continue on to the next page”
    • It will ask you if you want to register someone else. If you hit “no” it will continue to the next page.
    • This next page is the Payment Page. It will ask you for a credit card payment. If you did not choose any other options (bus or lunch) change the $50 fee already in the box to “0.” You do not have to pay this fee. I you did have other charges, then you will need to put the amount in this box that you still owe after the $200 registration. Example: registration = $200, bus = $60 – you will need to subtract your scholarship amount from what you owe and pay that balance at this time. If you do not pay the balance at this time, your registration fee will go up to $225 automatically.
    • If you indicated your scholarship identifier and the amount you will receive previously, then all you have to do here is either pay the remainiqngamount or leave the page (if the scholarship is equal to the amount you owe).
    • You will get an email saying your registration is incomplete. NO WORRIES. With the scholarship amount and donor marked, WSU Conferences will know that you are receiving a scholarship and they will complete your registration for you. You will be notified by email when it is completed.
    • Then exit
    • You and WSU Conferences will receive an email about an incomplete registration. At this time, the provider of the scholarship, should call WSU Conferences at 509-335-3530
  7. If you are only receiving a part scholarship you still click on the link “You are Individual or group not with GEAR Up on Scholarship Paying $50 Non-Refundable Fee Now by Credit Card $225.00.”
    • On the OPTIONS page, answer the two scholarship questions- name of scholarship donor, and amount.
    • Then go the next page payment page. Here you will need to pay the $50 nonrefundable fee with a credit card.
    • You’ll have to do some math – take your total due and subtract the scholarship amount you will receive and the $50 payment. What’s left is your balance still due. You are responsible for this balance personally and can either make an additional payment at time of registration or pay after you get an invoice.
  8. Complete the required forms by following the link from the registration email, or from the Teen Conference webpage; all forms must be completed electronically no handwritten forms will be accepted. You can sign the form electronically or print the completed form, sign, scan and email to Alex Laughery at Laughery79@gmail.com. In the Subject line of your email, please put your last name, then first name (Doe,Jane).
  9. Remember, once you complete your registration your account will be activated, but not finalized until you submit your forms. This means that you aren’t signed up for the workshops you requested until your forms are in and you get an email confirmation that your registration is complete.
  10. Late payments will incur an additional $25 fee.
  11.  Contact WSU Conference Management if you have questions about registration or payments: wsuconf@wsu.edu, 509-335-3530.
    Contact Alex Laughery if you have questions about the required forms: Laughery79@gmail.com, 509-901-9047
  12. Any adults chaperoning for Teen Conference must pass a background check and take a TC Orientation. After registration is complete, a link will be sent to them to participate. Once completed, a signed statement must be emailed to jlklein@wsu.edu
Gear Up Registration:  

Find link at: http://extension.wsu.edu/4h/youth/state-4-h-teen-conference/

  1. Fill out registration form; you will receive a registration “activated” email.
  2. Complete and submit required forms.
  3. Registration is not complete until you receive a confirmation email. Workshop selections are not set until you receive the confirmation email.
  4. Site managers or any adults chaperoning for Teen Conference must complete a TC Orientation. After registration is complete, a link will be sent to them to participate. Once completed, a signed statement must be emailed to jlklein@wsu.edu
  5. Registration closes June 24th. After this date, GEAR UP can substitute students for ones who cannot come but must be same sex and they will assume all the classes, dorm room, t-shirt size, etc. as the original registration.
  6. Your registration will be activated but not confirmed until all forms are received. Forms must be filled in electronically. No handwritten forms will be accepted. You can sign the form electronically or print the completed form, sign, scan and email. Keep the signed originals in your GU files. Send your completed forms to Alex Laughery at Laughery79@gmail.com. In the Subject line of your email, please put your last name, then first name (Doe, Jane).
Scholarship Instructions: 

If receiving a full scholarship- for everything-check this box:
[ ] Individual or group NOT with GEARUP Paying in Full now by Credit Card (don’t worry about the credit card piece, this is the correct box for your scholarship payment)

  1. Continue to fill out registration.
  2. When you get to the OPTIONS page, click on Yes, and give the donor or program title that is giving the scholarship and the amount of your scholarship:
    Have you received a scholarship to pay for your 4-H Teen Conference Registration? [X] Yes
    [  ] No
    Please provide the name of who are you are receiving the scholarship from: _____________________
    Please enter the scholarship amount you are receiving _____________________
  3. On the next page, click if you will be registering other attendees. then continue.
  4. Payment page; if the amount of your scholarship is equal to the expenses on your total, then sign out from this page. Disregard the credit card payment, just close the window.
  5. You will receive an email from WSU Conferences stating that your registration is incomplete. Please IGNORE this email. WSU Conferences will enter your scholarship amount and then you will receive another email telling you your registration is complete. (if you have submitted your forms)
  6. If receiving a scholarship that doesn’t cover your expenses completely  – check this box:
    [ ] Individual or group NOT with GEARUP Paying $50 Non-refundable Fee Now by Credit Card
  7. You are required to pay at least the $50 non refundable fee with a credit card.
  8. Continue to fill out registration
  9. When you get to the OPTIONS page click on Yes, and give the donor or program title that is giving the scholarship and the amount of your scholarship:
    Have you received a scholarship to pay for your 4-H Teen Conference Registration? [X] Yes
    [  ] No
    Please provide the name of who are you are receiving the scholarship from: _____________________
    Please enter the scholarship amount you are receiving _____________________
  10. On the next page, click if you will be registering other attendees. then continue.
  11. Payment page; you will need to now pay the non-refundable $50 fee with a credit card. Note the total of your registration charges, deduct your scholarship and remember to pay the balance due before June 24th. (additional late fee of $25 after that)
  12. Finish registration process.
Instructions for counties or other entities making scholarship donations.

If your county or other donor is planning on awarding scholarships to Teen Conference attendees from your county, please follow these instructions:

  1. Make awards and let receipts know of their award and who it is from i.e. Lincoln County TC Scholarships. Remind them they are personally responsible for not just the balance of registration but the balance of any expenses to attend the conference – bus, boxed lunch, etc.
  2. Send a master list to Jan Klein of your scholarship name, and the recipients and what they are receiving. Registrations will not be complete until this is received.
  3. Inform your scholarship recipients of the modified registration instructions indicated above under “Scholarship Instructions.”

 

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