4-H Enrollment

Program Contact: Lauren Hrncirik, 4-H Youth Development Regional Specialist
(509) 754-2011 ext. 4314 • lauren.hrncirik@wsu.edu

Program Contact: Randy Williams, Lincoln-Adams 4-H Program Coordinator
(509) 725-4171  • randy.williams@wsu.edu

Program Contact: Karen Robertson, Lincoln-Adams WSU Extension Program Assistant
(509) 659-3209  • robertk@wsu.edu

Enrollment Links:

List of Lincoln-Adams 4-H Groups
4hOnline
Enrollment Forms & Documents


New to 4-H? Visit “What is 4-H?”

Potential new youth members should connect with head leaders of existing clubs, preferably in September or October. Some clubs accept new 4-H members throughout the year, others have date enrollment deadlines or enrollment caps based on safe number of youth for selected projects. More Information

Volunteer Leader Education & Certification is REQUIRED for New Leaders or leaders returning after a break in service for club and family 4-H involvement. 4-H Volunteer Education Information.

Clubs & Family 4-H Groups

Most clubs begin the 4-H Year in October and November. The official 4-H year runs Oct. 1st through Sept. 31st.This year, in Lincoln and (East) Adams counties, the first enrollment deadline is December 1, 2016 for returning clubs and Family 4-H groups to meet minimum enrollment requirements to reactivate for the new year. Once enrolled, club leaders can add new members or assist additional previous year’s members to enroll.  Club group leaders may close enrollment to new members or projects to all at a date they specify in order to safely manage the group’s education and activities. A Club Group Leader, at their discretion, may allow additional member or project enrollments till July 15th. After the initial fall enrollment meeting, Clubs and Family 4-H Groups may choose not to continue meeting regularly till January or later but the leader is STILL REQUIRED to attend a 4-H Kick-Off Enrollment Session and assist as many of the returning members (minimum of at least 5 youth from at least 3 households for chartered Clubs) as possible to enroll by December 1st.   (Exception: NEW 4-H Clubs or Groups that form later in the year.)

4-H enrollments are entered and managed in 4hOnline. Each club and Family 4-H Group is required to send their General (head) leader to a 4-H Kick-Off Enrollment Education Session, or communicate with County Enrollment Manager (Karen Robertson in Lincoln-Adams, Jeannie Kiehn in Grant-Adams) prior to assisting youth members to enroll or re-enroll in the 4hOnlye system. Returning Volunteers should enroll ASAP after Oct. 1 in the 4hOnline Enrollment system after receiving login instructions for the new 4-H year from the extension office.

Basic steps for Club & Family Group Re-enrollment

  • General (Head) Club/Family Leaders respond to Extension office request for list of leaders & projects for the new 4-H year
  • General (Head) leaders of clubs, groups, and family 4-H must attend a 4-H Kick Off New Year Training.
  • Returning adult and youth members may begin submitting enrollments in the 4hOnline system after Oct. 1 after checking with the General (head) leader of the club/group and/or the local extension office.
  • General (Head) Club leaders may begin helping members of NEW families to submit enrollments in the 4hOnline system AFTER checking with the Extension office.
  • Financial Reporting for Previous Year for ALL Clubs/Groups due by Oct. 31st
    • Annual Financial Summary Form for ALL Clubs/Groups
      (Family 4-H and Groups without bank accounts complete top of form, write in “Group does not have a bank account or handle 4-H finances” and sign the bottom of the form)
    • Chartered Clubs and Groups with EIN & Bank account turn in Treasures’ Records including ledger, receipts, deposits slips, bank statements, etc.
    • Chartered Clubs and Groups with EIN & Bank account turn Secretary’s Minutes for previous year to support financial decisions and approval of use of funds
    • Chartered Clubs and Groups with EIN & Bank account turn in copy of current bank signature card
  • December 1st Deadline for:
    • Confirmation in the 4hOnline system by chartered Clubs leaders/enrollment managers of all of their returning members,
    • Submission to the Extension Office of Club or Family Group Plan form for the new year,
    • Extension office will accept and officially enroll youth members of chartered clubs after Financial Reporting requirements are met, Plan Form is submitted, at least 5 youth from 3 different families (households) have enrollment submission in the 4hOnline system, and there are enrolled certified project leaders for all youth member projects.
    • Returning horse project members should submit the Lincoln-Adams 4-H Horse ID Form to the Extension Office as soon as the submit their 4hOnline enrollment.
  • April 1st FINAL Deadline for Horse Project Enrollment
    • Note: Horse project enrollment and Horse ID form submission may be required as early as January 1 for eligibility for some 4-H shows/events.

  • July 15th – FINAL Date for enrollment and project changes in the 4hOnline system for Lincoln-Adams WA 4-H adult and youth members.

4hOnline – 4-H Enrollment System for Adult Volunteers and Youth Members

Enrollment submissions for returning members & leaders due by Dec. 1st.
Updates & changes can made (with Club head leader’s permission) till July 15, 2017.

NEW members should submit enrollment to 4hOnline as soon as possible.

Horsemanship Project members should also submit the Lincoln-Adams 4-H Horse ID Form to the Extension Office as soon as they submit enrollment to 4hOnline.

  • To avoid accidental creation of duplicate profiles in the 4hOnline system Lincoln-(East) Adams volunteers and youth members should use specific login information.
  • In general, returning 4-H youth members and certified 4-H leaders will use their primary family profile email on file from last year to log-in. If a person can’t remember which email was used, or has changed an email they should NOT login and create a new profile! If unsure, contact your Extension Office (Karen Robertson for Lincoln-East Adams WA residents.)
  • 4hOnline Login instructions
  • QUESTIONS? Lincoln and (East) Adams Co. WA residents should contact Karen Robertson at robertk@wsu.edu or 509-659-3209 before proceeding. Residents of other counties should contact their local extension office.

Click Here for More Forms & Documents

Youth may participate in 4-H through:

  • Community or Project Clubs
  • Family/Individual 4-H
  • After School Clubs/Programs
  • School Enrichment Programs
  • Short-Term Activities  such as:
    Camp, Clinics, Exchange, Know Your Government and More!

Volunteers

4-H programs at the club, county, and state level are absolutely dependent on the availability of enrolled 4-H volunteers. “More” volunteers helps share the tasks needed for quality programs!

Adults 18 and over may serve as 4-H Volunteers in a variety of ways. Volunteers may affiliate with a specific club or clubs as group (head), project, activity, and/or resource leaders. Volunteers may also serve in coordination, activity, or resource roles for short-term, county, or state 4-H programs. Potential new leaders should check HERE for the application process.

Some roles may require only an hour or two a year! Other commitments may need up to 100 or more hours – spread out over the year or in “chunks,” depending on the role or program.

Once enrolled & certified, annual re-enrollment including Valuable Partnership agreement is required to maintain 4-H Volunteer Certification. Volunteers are also expected to record their 4-H Volunteer hours via the WSU online volunteer hours reporting system. Volunteers who do not report volunteer activity for 2 years will lose automatic certification & re-enrollment privileges. Volunteers who are unable to be “active” due to special circumstances and who wish to maintain their 4-H Volunteer Certification can contact the Extension Office.

WSU Extension Programs and employment are available to all without discrimination. Evidence of noncompliance may be reported through your local WSU Extension Office. To request accommodation for special needs, call 659-3209.

Questions about 4-H in Lincoln or Adams County WA?
  • How to organize a new 4-H club, program, short-term, or after school activity?
  • How to enroll youth in 4-H?
  • How to volunteer?

Contact:
Karen Robertson, Lincoln-Adams WSU  Extension Program Assistant – 509-659-3209 or

Randy Williams – Lincoln-Adams 4-H Program Coordinator –

Lauren Hrncirik, WSU Regional 4-H Youth Development Specialist, Grant, Adams, & Lincoln Counties
509-754-2011 ext. 4314<