WSU Extension

Professional Development

A Time Line for Developing Your Online Training

By:                                You Should:

Eight weeks before the webinar:

  • Have webinar topic, dates, and times chosen
  • Know your primary goals and learning objectives for the webinar
  • Arrange for an Adobe Acrobat Connect webinar through Extension Communication and Educational Support (ECES). Remember with Connect, meetings have a maximum capacity of 75 participants. It is recommend that you use the Bridge for audio, and if you do so, that cuts the capacity to 24 lines.

Six weeks before the webinar:

  • Craft a working course title and marketing “blurb”
  • Reserve a quiet calling space from which to lead your webinar
  • Enlist a volunteer or colleague to co-chair your webinar with you

Four weeks before the webinar:

  • Have a registration mechanism in place for attendees
  • Promote the course.
  • Send general confirmation emails to registrants (does not have to include detailed information for joining the webinar yet)

Two weeks before the webinar:

  • Know your webinar tool inside and out – especially key features
  • Schedule your webinar in your webinar tool to generate conference details like the hyperlink (URL) to join and a login (if applicable)
  • Test the webinar link and phone number before sending to registered attendees
  • Have your training materials updated and ready for online format

One week before the webinar:

  • Send reminders to registrants with the details they need to test compatibility and join the web and audio portions of your webinar
  • Resend marketing/outreach email to boost participation in your webinar
  • Prepare a feedback survey/evaluation that participants will fill out after the webinar
  • Lead a dry run of your webinar with peers/co-workers. As with every presentation – practice, practice, practice.

One day before the webinar:


  • Resend the detailed registration reminder to participants, including the compatibility test and web and audio instructions for your webinar
  • Resend one more outreach email to boost last-minute participation in your webinar
  • If possible, upload your presentation, handouts, and any other key data into your scheduled meeting on the webinar platform
  • Print an attendee list, including phone numbers and emails in case you need them for troubleshooting purposes




  • Use the restroom and get a glass of water before you begin
  • Join the webinar (audio and web) 15 minutes early to help troubleshoot any issues
  • Have fun!


After webinar:

  • Review evaluation feedback and make adjustments for the next webinar!

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Extension Professional Development, PO Box 1495, Washington State University, Spokane, WA 99210-1495, (509) 358-7871, Contact Jim Lindstrom