WSU Extension > Clallam County > 4-H Program > Clallam 4-H Record Books

Clallam 4-H Record Books

A black banner image with icons representing the various programs of the 4H Program.
Clallam 4-H
Record Books

Beginning the 2024-2025 4-H year, the County Record book is the only book we are using in Clallam County.

To save data in these forms, download the file, save it on your computer, and open it from your hard drive before filling it!

Please print double sided. Printed copies are available at the Extension office or upon request by emailing Melanie Greer.

2025 Complete Clallam County 4-H Record Book Accessible version

2025 Complete Clallam County 4-H Record Book (PDF) Print only version. With one project record, for additional project records print copies of pages 9-17. If you don’t need the permanent record stop printing at page 26.

Judging Sheet Accessible version

Judging Sheet (PDF) Print only version. July and October

  • Begin with a Clallam County Record Book at the link above that contains one project record  See table of contents for book order.
  • Complete additional 4-H Project Records as needed- one for each enrolled 4-H project.
  • Horse project members use one animal project record and set one goal for each discipline.
  • Goat project members use one animal project record and set one goal for each type of goat (Dairy goat, Meat Goat, Pygmy Goat, etc.)
  • Complete and include the 4-H Permanent Record (separate file).  Permanent Records should be used for multiple years until filled.  For returning members:  Please continue to use your Permanent Record from the previous year.
  • For Cloverbud members (ages 5-7), record books are optional and not judged (unless your club has different requirements!)
  • The 4-H member should complete this record book to the best of their ability.  To request accommodations, contact your leader or the Extension office by June 1st.
  • Leader signatures and check offs are to be done by the main club leader or the head educational delivery leader for that project. If you have questions about who can sign a book, please contact the 4-H coordinator.

Quick Links

Make a Donation to Clallam County 4-H Program
WSU State 4-H
National 4-H

  • Turn in an up to date Clallam County 4-H Record Book to their club leader before July 15, individual clubs have earlier dates. 
    • Record Books are optional for Cloverbud members (age 5-7).
    • Record books must be signed by either the general club leader or the project leader. The project leader is the main volunteer who leads the majority of the educational component for that project.
    • Club leader brings any books to be judged to the extension office by July 15. Books that are not being judged will be reported to record book committee by main club leader.

To complete the 4-H Year and be eligible for awards and a scholarship, a Clallam County 4-H member has to complete the following:

  • Complete all of the fair requirements listed above.
  • Turn in a completed Clallam County 4-H Record Book to club leader before October 1st.
  • Members completing the 4-H year are eligible for County Awards and Scholarships. See Awards Handbook and 4-H Council Scholarship program.

July 15th – Due date to compete or exhibit in Clallam County 4-H Fair:

  • It is the responsibility of the club leader(s) to collect your club’s record books and check them for completeness using the July 15th scoring sheets. 
  • Work with your members to determine if Record Book will be checked by the Club leader or entered to be judged as a Fair Exhibit.
  • Books that are checked by the leader (not for fair exhibit) must turn in a completed Judging Sheet PDF, print only version, with fair participation list. Judging Sheet Accessible version
  • Books to be judged for Fair Exhibit must have a 4-H Building Green Sheet attached and blank score sheet in the front of the book.  
  • Complete the Fair Participation List (PDF). print only version
    • The fair participation list is a pdf worksheet that asks club leaders to list the name of their club, the year it is being filled out. Then there is a table that asks them to list each active club member, check boxes for each option are they a leader, a cloverbud, is there no book turned in, did they do a club level demonstration by July 15, is their record book up to date, and is the record book to be judged for a fair ribbon. The leader is then to list each project record the youth has in their record book. At the bottom of the page the leader is sign agreeing to the statement that the leader has checked every book.
  • Turn in your club list and record books for judging to the Extension office by 4:00pm on July 15th.

October 1st– Due date to complete the 4-H year, earn pins and medals, and qualify for scholarships:

  • Collect your club’s record books and have your club leaders pre-judge all books using the October 1st scoring sheet. 
  • Review the Clallam County Awards Handbook with your members and include the Awards Cover Page, Awards Application Page(s), and/or Leader Nomination Page(s) in the front of each record book, all of which are available on the Clallam County 4-H Awards and Scholarships page.
  • Complete the October 1st Club list for 4-H year completion listing members who met the year end requirements: complete Record Book, club demo, 2/3s meeting attendance. Note those who are your Cloverbud members, Junior and Teen Leaders and Volunteers. 
  • Turn in your club list and record books to the Extension office by 4:00pm on October 1st.

  • Encourage your members to start early. Provide assistance to obtain Record Book materials and put them together in the correct order. 
  • Have your members complete a section each month. A good way to do this is to have a monthly Record Book Challenge.
  • Make 4-H Record Books the “reflect” part of your project meetings. Encourage members to bring their record books to meetings and keep them up to date after each meeting or experience.
  • Provide a lesson in goal setting at your project meetings.
  • Provide a lesson in how to track your expenses for your project at the beginning of the year, i.e., keeping receipts, keeping a ledger, making notes on a calendar, etc.
  • Provide a lesson in planning for writing their 4-H story.
  • Provide checkpoints throughout the year where members can get guidance and feedback on their record books.
  • Encourage older, experienced members to help 4-H members with their record books.
  • Take photos at project meetings and make them accessible to your members.
  • Be positive about record books! Your viewpoint as a leader sets the stage for the feel of our program. 4-H record books provide a tremendous learning opportunity for our members. Encourage members and families to view their experience in a positive light!

It is the responsibility of the 4-H member’s family to turn in their record book prior to the due dates to their club leader. If a member’s Record Book is not turned in by the due date, a member may complete and sign the 4-H Grievance/Appeal Form explaining the circumstances and turn it in with the completed Record Book. The committee and 4-H Coordinator will address each grievance on a case-by-case basis.  The committee’s decision will be final.

If a book is deemed incomplete by a majority of committee members, the committee will follow this grievance procedure:

  • Notes will be made by the committee on what pieces are missing or need to be updated.
  • The family will be notified via the Club leader that the Record Book was incomplete.
  • The member will be given 24 hours to complete the book and turn in to the Extension office.
  • If the member does not make the requested completions within the time frame, they will forfeit their privilege to compete in 4-H activities in the Clallam County Fair or 4-H year completion including eligibility for scholarships or county awards.