{"id":1876,"date":"2026-07-29T07:33:29","date_gmt":"2026-07-29T14:33:29","guid":{"rendered":"https:\/\/extension.wsu.edu\/countyops\/?page_id=1876"},"modified":"2026-09-22T08:11:55","modified_gmt":"2026-09-22T15:11:55","slug":"cash-sale-record-overview","status":"publish","type":"page","link":"https:\/\/extension.wsu.edu\/countyops\/home\/deposits\/cash-sale-record-overview\/","title":{"rendered":"Cash Sale Record Overview"},"content":{"rendered":"<div class=\"wsu-row wsu-row--sidebar-right\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p>After making a deposit, please complete the online <a href=\"https:\/\/extension.wsu.edu\/countyops\/cash-sale-record-form\/\" data-type=\"page\" data-id=\"1796\">Cash Sale Record Form<\/a> and attach a copy of the deposit slip received from the bank. Below is an overview on how to fill in the online form.<\/p>\n\n\n<div class=\"wsu-callout  wsu-border--add-left wsu-max-width--xmedium wsu-align-item--left wsu-color-background--gray-5 wsu-border--color-crimson\" >\r\n        \n\n<p>The following fields are required when filling in the online Cash Sale Record form:<\/p>\n\n\n\n<ul>\n<li>Department\/County<\/li>\n\n\n\n<li>Prepared by<\/li>\n\n\n\n<li>Date<\/li>\n\n\n\n<li>Tax collected?<\/li>\n\n\n\n<li>Description (describe the revenue being collected, such as workshop registrations, 4-H membership fees, etc.)<\/li>\n\n\n\n<li>Revenue Category<\/li>\n\n\n\n<li>Funding information (Program\/Gift\/Grant) and Cost Center is required, but all work tags are recommended for accurate revenue reporting.)<\/li>\n\n\n\n<li>Line total<\/li>\n\n\n\n<li>Deposit total<\/li>\n<\/ul>\n\n<\/div>\r\n\n\n<div class=\"wsu-accordion\">\r\n    <h2 id=\"unique-id-1__76664\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">When to use the optional fields<\/button>\r\n    <\/h2>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__76664\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Not all fields on the Cash Sale Record form are required for every deposit. Below are some examples of the optional fields, and when you would need to use them.<\/p>\n\n\n\n<ul>\n<li>Tax code and Tax amount fields\n<ul>\n<li>When a taxable item is being sold by an Extension Office\/Department, sales tax based on the location of the sale <em>must <\/em>be calculated and collected. An example of taxable items are tangible non-food items that are being sold, and have not been subject to sales tax previously. When sales tax is collected, please track the total collected (including tax), the city tax code used to calculate tax, and the amount of the tax. The total collected can be added as the total for each taxable line item and the tax amount should be entered in the \u2018Tax\u2019 field.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<ul>\n<li>Spend Category field<ul><li>This field is only required when the deposit being recorded is a recovery. A recovery deposit is used for WSU to recover funds against an expense made previously in Workday, either as part of an Expense Report, Pcard purchase, Supplier Invoice, etc. Recovery funds must be applied back to the original purchase work tags. You will need to provide:<\/li><\/ul><ul><li>The original Spend Category used for the purchase<\/li><\/ul><ul><li>An appropriate expense recovery Revenue Category (RC) must be provided (see commonly used RC list below)<\/li><\/ul><ul><li>The funding worktag(s) used to pay for the purchase being recovered against<\/li><\/ul>\n<ul>\n<li>The description or body of the email request sent to EBOT will need to include the Workday transaction number associated with the original purchase (ER#\/PC#\/SQ#, etc.)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h2 id=\"unique-id-1__48564\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Funding allowed to receive revenue<\/button>\r\n    <\/h2>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__48564\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<ul>\n<li>Workshop\/Conference Program (PG) accounts.<\/li>\n\n\n\n<li>Grants (GR) designated as \u2018Program Income\u2019.<\/li>\n\n\n\n<li>In rare cases, other accounts may be able to receive revenue from a deposit. Please reach out to your admin manager, Grant manager, or EBOT for assistance determining if another funding type is allowed to receive deposit revenue.<\/li>\n\n\n\n<li>Recovery deposits are not beholden to the above stipulations, and the funds can only be applied to the original account used to make the purchase (unless it has already been closed). Please reach out to EBOT with any questions.<\/li>\n<\/ul>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h2 id=\"unique-id-1__81904\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Gift deposits and donations<\/button>\r\n    <\/h2>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__81904\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>For more information on the process for gifts and donations, please work with <a href=\"https:\/\/alumni.cahnrs.wsu.edu\/faculty-staff\/#Donations\">CAHNRS Office of Development<\/a>. You will need to complete the <a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/30-70-noncash-gift-transmittal-acknowledgment.pdf\/\">Gift Transmittal PDF Form<\/a> from their website. Send your completed gift transmittal form and any questions to Arash Muntazir at <a href=\"mailto:arash.muntazir@wsu.edu\">arash.muntazir@wsu.edu<\/a> or Britta Nitcy at <a href=\"mailto:nitcy@wsu.edu\">nitcy@wsu.edu<\/a> on the Development team.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h2 id=\"unique-id-1__4484\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Revenue categories for deposits<\/button>\r\n    <\/h2>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__4484\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Below are some commonly used revenue categories. For more options, use the &#8216;Revenue Categories&#8217; report in Workday or reach out to EBOT for assistance.<\/p>\n\n\n\n<ul>\n<li>RC0060 Sale of Publications and Pamphlets<\/li>\n\n\n\n<li>RC0062 Sale of Meat, Dairy, &amp; Poultry Products (Honey)<\/li>\n\n\n\n<li>RC0063 Ticket Sales<\/li>\n\n\n\n<li>RC0065 Produce<\/li>\n\n\n\n<li>RC0066 Resale of Supplies and Materials<\/li>\n\n\n\n<li>RC0070 Miscellaneous Service Fees<\/li>\n\n\n\n<li>RC0071 Advertising<\/li>\n\n\n\n<li>RC0073 Other Sales and Services (Enrollment\/Membership Fees)<\/li>\n\n\n\n<li>RC0161 Expense Recoveries &#8211; Goods and Services<\/li>\n\n\n\n<li>RC0162 Expense Recoveries &#8211; Travel<\/li>\n\n\n\n<li>RC0163 Expense Recoveries &#8211; Equipment<\/li>\n\n\n\n<li>RC0164 Expense Recoveries &#8211; Purchased Services<\/li>\n\n\n\n<li>RC0224 Grant Program Income<\/li>\n<\/ul>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n<\/div>\r\n\n\n<div class=\"wsu-column\"  style=\"\">\r\n\t\n<div class=\"wsu-container wsu-color-background--crimson wsu-spacing-top--xxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-padding-left--sxxsmall wsu-spacing-padding-right--sxxsmall\" >\r\n    \n\n<h2 class=\"wp-block-heading  wsu-font-size--xxmedium\">Mail deposits to&#8230;<\/h2>\n\n<\/div>\n\n\n<p>WSU Extension<br>ATTN: Keri LeForce<br>PO Box 646248<br>Pullman, WA 99164-6248<\/p>\n\n\n<div class=\"wsu-container wsu-color-background--crimson wsu-spacing-top--xxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-padding-left--sxxsmall wsu-spacing-padding-right--sxxsmall\" >\r\n    \n\n<h2 class=\"wp-block-heading  wsu-font-size--xxmedium\">Deposit Forms<\/h2>\n\n<\/div>\n\n\n<ul>\n<li class=\"wsu-spacing-before--xxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/30-70-noncash-gift-transmittal-acknowledgment.pdf\/\">Gift Transmittal PDF Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/cash-sale-record-form\/\" data-type=\"page\" data-id=\"1796\">Cash Sale Record Form<\/a><\/li>\n<\/ul>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":303,"featured_media":0,"parent":1853,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_wsuwp_accessibility_report":null},"categories":[],"tags":[],"_links":{"self":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/1876"}],"collection":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/users\/303"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/comments?post=1876"}],"version-history":[{"count":33,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/1876\/revisions"}],"predecessor-version":[{"id":3191,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/1876\/revisions\/3191"}],"up":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/1853"}],"wp:attachment":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/media?parent=1876"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/categories?post=1876"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/tags?post=1876"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}