{"id":188,"date":"2026-03-11T10:32:48","date_gmt":"2026-03-11T17:32:48","guid":{"rendered":"https:\/\/extension.wsu.edu\/countyops\/?page_id=188"},"modified":"2026-10-12T13:42:36","modified_gmt":"2026-10-12T20:42:36","slug":"reqs-po-tips","status":"publish","type":"page","link":"https:\/\/extension.wsu.edu\/countyops\/home\/purchasing\/reqs-po\/reqs-po-tips\/","title":{"rendered":"Reqs &amp; POs Tips &amp; Info"},"content":{"rendered":"<div class=\"wsu-row wsu-row--sidebar-right\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p>For purchases under $10k that don&#8217;t require a signature, the department can place the order, and they can either enter the invoice into Workday as a Supplier Invoice Request, or pay it with a purchasing card, after the items are received or services rendered. However, if the purchase is under $10k and a signature is needed a requisition will need to be filled in and processed through Central Purchasing for a signature.<\/p>\n\n\n\n<h2 class=\"wp-block-heading  wsu-heading--style-marked\">Requisitions<\/h2>\n\n\n\n<p class=\"wsu-spacing-after--xsmall\">\u201cDepartmental\u201d Requisitions are used to:<\/p>\n\n\n\n<ul>\n<li class=\"wsu-spacing-after--sxxsmall\">Initiate acquisition of goods and services by purchase order. <\/li>\n\n\n\n<li>Initiate acquisition of nonemployee labor for services subject to prevailing wage law (e.g., carpentry, electrical, plumbing), unless Purchasing Services provides authorization for a policy exception. <\/li>\n\n\n\n<li>Request payment of an invoice for goods or services ordered without authorization by exception to policy. See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-20\/\">UPPM&nbsp;70.20<\/a>.<\/li>\n<\/ul>\n\n\n\n<p class=\"wsu-font-size--xxmedium wsu-spacing-after--none wsu-spacing-top--none wsu-spacing-bottom--none\">Some things to consider before creating a requisition:<\/p>\n\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__2034\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Is the supplier in Workday?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__2034\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>To check to see if the supplier is already in the Workday system, at the Workday search box enter &#8220;Supplier: (vendor name).&#8221;<\/p>\n\n\n\n<ul>\n<li>If the link appears under the search box, nothing more needs to be done. <\/li>\n\n\n\n<li>If no link appears, \n<ul>\n<li>contact the supplier and ask for a signed W-9 form for the company or<\/li>\n\n\n\n<li>if it is a single person, send an email to the person with the W-9 form attached and ask that they fill in and sign the form. <\/li>\n\n\n\n<li>After you receive the forms, either send them to EBOT and request that it be set up as a supplier in Workday or follow the instructions under the <a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/purchasing\/supplier-invoice\/\">Supplier Invoices<\/a> tab, &#8220;How to create a supplier&#8221;.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__97433\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Is a signature needed?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__97433\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Will this requisition be a request to pay for a facility rental, a personal services contract etc.? If the answer is yes and the purchase will be under $10,000, then contact <a href=\"https:\/\/business-center.cw.wsu.edu\/contracts\/\">CAHNRS Contracts<\/a> to have the contract prepared before the requisition is prepared.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__90645\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Is there labor included?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__90645\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>If yes, contact Central Purchasing at <a href=\"mailto:purchasing@wsu.edu\">purchasing@wsu.edu<\/a> to find out how to proceed and what information will be needed.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__45904\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Is there a quote? <\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__45904\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<ul>\n<li>If the purchase is over $10,000 it is required that a quote is attached to the requisition. Usually a purchase over $10,000 requires three quotes. Check to see if the quotes are still valid and the date has not expired to receive the quoted price.<\/li>\n\n\n\n<li>If the purchase is under $10,000 no quote is needed.<\/li>\n\n\n\n<li>For more information on purchases $10,000 or more see the information at central <a href=\"https:\/\/purchasing.wsu.edu\/direct-buy-limit-faqs\/\">Purchasing&#8217;s Direct-Buy Limit FAQs <\/a>.<\/li>\n<\/ul>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n\n<p>To get started see the <a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/purchasing\/purchasing-tips\/create-requisition\/\" data-type=\"page\" data-id=\"2659\">Create Requisition<\/a> tab.<\/p>\n\n\n\n<h2 class=\"wp-block-heading  wsu-heading--style-marked\">Purchase Orders<\/h2>\n\n\n\n<p>Purchase orders (POs) are processed after a requisition has been approved. The purchase order is issued by EBOT and then sent to the person who requested the requisition so they can forward the PO as payment to the vendor.<\/p>\n\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__53380\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">How is the vendor paid from the PO?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__53380\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>After the goods or service has been received by the WSU department, the vendor will send an invoice to the department for payment. The department can either pay the invoice by purchasing card or submit the invoice as a Supplier Invoice Request and reference the purchase order number in the comments.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__5410\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">What if the requisition is over $10,000? Who will issue the PO?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__5410\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>For items purchased over $10,000, Central Purchasing will work with the department on what documents are needed for the requisition and issue the PO after the requisition has been approved.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n<\/div>\r\n\n\n<div class=\"wsu-column\"  style=\"\">\r\n\t\n<div class=\"wsu-container wsu-color-background--crimson wsu-spacing-top--xxsmall wsu-spacing-padding-left--sxxsmall wsu-spacing-padding-right--sxxsmall wsu-spacing-bottom--sxxsmall\" >\r\n    \n\n<h2 class=\"wp-block-heading  wsu-font-size--xxmedium\">EBOT Info<\/h2>\n\n<\/div>\n\n\n<p class=\"wsu-font-size--medium wsu-spacing-bottom--sxxsmall wsu-spacing-after--none wsu-spacing-before--xsmall\"><strong>Mailing Address:<\/strong><br>PO Box 646248<br>Pullman, WA 99164-6248<\/p>\n\n\n<div class=\"wsu-container wsu-spacing-top--xxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-after--none wsu-spacing-margin-left--none wsu-spacing-margin-right--none wsu-spacing-padding-left--none wsu-spacing-padding-right--none wsu-color-background--gray-85 wsu-border--color-white\" >\r\n    <\/div>\n\n\n<p class=\"wsu-font-size--medium wsu-spacing-before--xxsmall wsu-spacing-bottom--sxxsmall\"><strong>Location:<\/strong> Hulbert Hall, Room 411D<br><strong>Mail Code<\/strong>: 6248<br><strong>Email address:<\/strong> <a href=\"mailto:ebot.support@wsu.edu\">ebot.support@wsu.edu<\/a><\/p>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":303,"featured_media":0,"parent":2684,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_wsuwp_accessibility_report":null},"categories":[],"tags":[],"_links":{"self":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/188"}],"collection":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/users\/303"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/comments?post=188"}],"version-history":[{"count":17,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/188\/revisions"}],"predecessor-version":[{"id":3478,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/188\/revisions\/3478"}],"up":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2684"}],"wp:attachment":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/media?parent=188"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/categories?post=188"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/tags?post=188"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}