{"id":2185,"date":"2026-08-06T11:37:15","date_gmt":"2026-08-06T18:37:15","guid":{"rendered":"https:\/\/extension.wsu.edu\/countyops\/?page_id=2185"},"modified":"2026-10-08T06:17:15","modified_gmt":"2026-10-08T13:17:15","slug":"personnel-tips","status":"publish","type":"page","link":"https:\/\/extension.wsu.edu\/countyops\/home\/personnel\/personnel-tips\/","title":{"rendered":"Personnel Quick Tips &amp; Info"},"content":{"rendered":"<div class=\"wsu-row wsu-row--sidebar-right\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p class=\" wsu-font-size--large\">Below are helpful tips on various personnel topics. If your question is not answered here, please send us an email at <a href=\"mailto:ebot.support@wsu.edu\">ebot.support@wsu.edu<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading wsu-heading--style-marked wsu-spacing-after--default wsu-font-size--large\">I want to&#8230;<\/h2>\n\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__29899\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Start a recruitment for a Civil Service (CS) or Administrative Professional (AP) position<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__29899\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Use our online request forms in the right navigation box. <\/p>\n\n\n\n<p>For a new position or to fill a vacancy where changes are needed, submit the AP\/CS Recruitment Request Form AND the AP\/CS Position Description Form.<\/p>\n\n\n\n<p>To fill a vacancy with no changes to the position description, submit the AP\/CS Recruitment Request Form.<\/p>\n\n\n\n<p>After submission, an EBOT coordinator will reach out with further information on the recruitment process.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__62195\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Hire a Nonpermanent (NP) employee<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__62195\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Use our online request forms in the right navigation box to submit a request to hire an hourly NP employee, student employee, or public affiliate (contingent) worker.  After submission, an EBOT coordinator will contact you with further information for the NP employment process.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__29108\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Request time off<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__29108\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Visit the <a href=\"https:\/\/jira.esg.wsu.edu\/servicedesk\/customer\/kb\/view\/156963703\">Employee Request and Correct Time Off<\/a> guide to learn how to request an absence in Workday. Online training may be taken through <a href=\"https:\/\/share.percipio.com\/cd\/twYJKauLT\">Percipio<\/a>. EBOT also conducts a time and leave open house training once a month. View the <a href=\"https:\/\/extension.wsu.edu\/countyops\/ebot-calendar-of-events\/\" data-type=\"URL\" data-id=\"https:\/\/extension.wsu.edu\/countyops\/ebot-calendar-of-events\/\">EBOT Calendar<\/a> for dates, times, and meeting links.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__26983\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Enter time on my time calendar<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__26983\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>View time entry instructions on the <a href=\"https:\/\/jira.esg.wsu.edu\/servicedesk\/customer\/kb\/view\/156963721\">Workday Knowledge Base guide<\/a>. Extension employees may also attend the monthly open house training on time and leave. See the <a href=\"https:\/\/extension.wsu.edu\/countyops\/ebot-calendar-of-events\/\" data-type=\"URL\" data-id=\"https:\/\/extension.wsu.edu\/countyops\/ebot-calendar-of-events\/\">EBOT Calendar<\/a> for dates, times, and meeting links.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__28055\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Change my name on my paycheck<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__28055\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>The process for a name or gender change is handled through Payroll Services. Visit the <a href=\"https:\/\/payroll.wsu.edu\/name-change\/\">Name and Gender Change<\/a> page on the Payroll Services website for further instructions. Contact EBOT if you have additional questions.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__72206\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Find information regarding benefits<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__72206\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>If you are a current employee, new employee, supervisor, or retired employee, visit <a href=\"https:\/\/hrs.wsu.edu\/employees\/benefits\/\">HRS Benefits<\/a> to view information on benefit eligibility by employee type, new employee benefits, benefit forms, what to do if resigning from WSU, and more.  <\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__3664\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Learn about Medical Leave, Accommodation, and Paid Family Medical Leave<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__3664\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>View more information on PFML and other leave of absence types at the HRS <a href=\"https:\/\/hrs.wsu.edu\/employees\/medical-leave-and-accommodation\/\">Medical Leave &amp; Accommodation<\/a> website.<\/p>\n\n\n\n<p>The&nbsp;<a href=\"https:\/\/paidleave.wa.gov\/\">State of Washington Paid Family and Medical Leave (PFML)<\/a> program benefits eligible workers and is administered by the Employment Security Department (ESD). PFML is a mandatory statewide insurance program funded at WSU by Employer and Employee premiums. When leave is taken, the benefit is paid by the State of Washington rather than the employer. <\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__50651\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Keep track of my expenses and balances for my grant and\/or program account(s)<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__50651\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Send an email to your supervisor requesting access to financial reporting to track your expenses and balances for your grant and\/or program account(s). They will send a request to EBOT requesting security access to view the financial reports for the accounts you have requested.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__69450\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Prepare an employee annual review<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__69450\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Annual reviews\/performance evaluations for Civil Service and Administrative Professionals are initiated by the employee through Workday, and then routed to the supervisor\/manager for review. To initiate your annual review, click on the Performance tab on the left-hand side of your profile in Workday. From there, click on the Start My Performance Review button to begin. You can also view past performance evaluations that were initiated and completed in Workday.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__43563\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">Find out more about the work cell phone policy<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__43563\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-85-45\/\">UPPM 85.45<\/a> for using a cell phone for business purposes. This policy governs the use of, and payment for, cellular devices (e.g., cellular telephones; smart telephones) required for business purposes by Washington State University.<\/p>\n\n\n\n<p>The policy applies when a supervisor and appointing authority determine that an employee holds a position which meets the eligibility criteria as described below.<\/p>\n\n\n\n<p>Approval is based on actual job requirements of the faculty or staff member. The supervisor and appointing authority are responsible for determining if the position duties and responsibilities require an employee to receive a University issued device, or an allowance to offset the expense associated with the business use of a personal device. (See also <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-60-10\/\">UPPM 60.10<\/a> regarding appointing authority and <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-55-70\/\">UPPM 55.70<\/a> for procedures regarding cellular device allowances.)<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n\n<h2 class=\"wp-block-heading wsu-heading--style-marked wsu-font-size--large wsu-spacing-after--none\">What should I do if\u2026<\/h2>\n\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__46472\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">I have been paid incorrectly?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__46472\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Contact your supervisor and talk with them about it. If necessary, they will reach out to the department administrative manager for help.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__22515\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">I want to submit my resignation?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__22515\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Write a resignation letter and send it to your supervisor. They will forward it to the departmental administrative manager, who will send it on to EBOT for processing in Workday.<\/p>\n\n\n\n<p>For more information on preparing to separate from WSU, view our helpful information at <a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/personnel\/employee-separation\/\">Separating Employees<\/a>.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__40361\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">I need to delegate my inbox for someone to approve time and leave for my employee(s)?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__40361\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Here are some simple steps to follow to delegate to another user: <\/p>\n\n\n\n<ol>\n<li>Open Workday and select your <strong>My<\/strong> <strong>Tasks<\/strong> inbox in the upper right-hand corner<\/li>\n\n\n\n<li>Select <strong>Manage Delegations<\/strong> from the navigation list to the left (person icon with a +)<\/li>\n\n\n\n<li>Under the <strong>Current Delegations<\/strong> tab, select the <strong>Manage Delegations <\/strong>button<\/li>\n\n\n\n<li>Complete the following fields:\n<ul>\n<li>Begin date &#8211; first day of your absence<\/li>\n\n\n\n<li>End date &#8211; last day of your absence<\/li>\n\n\n\n<li>Delegate &#8211; type in the name of the person(s) you would like to delegate to (you can delegate to multiple users if needed)<\/li>\n\n\n\n<li>Do Inbox Tasks On My Behalf &#8211; select the business process your delegate can approve.\n<ul>\n<li>Select <strong>For all Business Processes <\/strong>to allow your delegate to review\/approve any item in your inbox<\/li>\n\n\n\n<li>To review\/approve only specific processes, enter the relevant process into the <strong>For Business Process<\/strong> field (ie., for time approval select Enter Time, Request Time Off, Correct Time Off, and Update Time Off Requests.)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Check <strong>Retain Access to Delegated Tasks within My Tasks<\/strong> &#8211; leave this box checked to retain access to any new tasks that come into your inbox while you&#8217;re out (Note: once your delegate approves or completes a process on your behalf, the task will leave both of your inboxes<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>When all processes have been selected, click the Submit button <\/li>\n\n\n\n<li>Your supervisor will need to approve the delegation request in their own <strong>My Tasks<\/strong> inbox in order for it to take effect<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Cancelling a Delegation<\/h3>\n\n\n\n<ol>\n<li>Open Workday and select your <strong>My<\/strong> <strong>Tasks<\/strong> inbox in the upper right-hand corner<\/li>\n\n\n\n<li>Select <strong>Manage Delegations<\/strong> from the navigation list to the left (person icon with a +)<\/li>\n\n\n\n<li>Under the <strong>Delegation<\/strong> <strong>History<\/strong> tab, hover over an in-progress delegation action and select the ellipsis (&#8230;) icon next to it to get the Actions menu<\/li>\n\n\n\n<li>Hover over <strong>Business Process <\/strong>and select <strong>Cancel<\/strong><\/li>\n<\/ol>\n\n\n\n<p>See instructions in the Workday <a href=\"https:\/\/jira.esg.wsu.edu\/servicedesk\/customer\/kb\/view\/156963657\">Knowledge Base<\/a> for additional instruction on delegations.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n\n<div class=\"wsu-accordion\">\r\n    <h3 id=\"unique-id-1__70986\" class=\"wsu-accordion__title\">\r\n        <button class=\"wsu-accordion__title-button wsu-accordion--toggle\" aria-expanded=\"false\" aria-controls=\"unique-id-1__content\">I receive an error when I try to enter time on my time calendar?<\/button>\r\n    <\/h3>\r\n    <div id=\"unique-id-1__content\" class=\"wsu-accordion__content\" aria-labelledby=\"unique-id-1__70986\">\r\n        <div class=\"wsu-accordion__content-inner\">\r\n            \n\n<p>Take a screenshot of the error and contact EBOT for support. They will be able to help figure out what the error means and how to fix it.<\/p>\n\n        <\/div>\r\n    <\/div>\r\n<\/div>\n<\/div>\r\n\n\n<div class=\"wsu-column\"  style=\"\">\r\n\t\n<div class=\"wsu-container wsu-color-background--crimson wsu-spacing-top--xxsmall wsu-spacing-padding-left--sxxsmall wsu-spacing-padding-right--sxxsmall wsu-spacing-bottom--sxxsmall\" >\r\n    \n\n<h2 class=\"wp-block-heading  wsu-font-size--xxmedium\">EBOT Info<\/h2>\n\n<\/div>\n\n\n<p class=\"wsu-font-size--medium wsu-spacing-bottom--sxxsmall wsu-spacing-after--none wsu-spacing-before--xsmall\"><strong>Mailing Address:<\/strong><br>PO Box 646248<br>Pullman, WA 99164-6248<\/p>\n\n\n<div class=\"wsu-container wsu-spacing-top--xxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-after--none wsu-spacing-margin-left--none wsu-spacing-margin-right--none wsu-spacing-padding-left--none wsu-spacing-padding-right--none wsu-color-background--gray-85 wsu-border--color-white\" >\r\n    <\/div>\n\n\n<p class=\"wsu-font-size--medium wsu-spacing-before--xxsmall wsu-spacing-bottom--sxxsmall\"><strong>Location:<\/strong> Hulbert Hall, Room 411D<br><strong>Mail Code<\/strong>: 6248<br><strong>Email address:<\/strong> <a href=\"mailto:ebot.support@wsu.edu\">ebot.support@wsu.edu<\/a><\/p>\n\n\n<div class=\"wsu-container wsu-color-background--crimson wsu-spacing-top--xxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-padding-left--sxxsmall wsu-spacing-padding-right--sxxsmall\" >\r\n    \n\n<h2 class=\"wp-block-heading  wsu-font-size--xxmedium\">Recruitment Forms<\/h2>\n\n<\/div>\n\n    <nav class=\"wsu-navigation-vertical wsu-vertical-menu wsu-spacing-after--sxxsmall\">\n        <ul id=\"wsu-site-menu\" class=\"wsu-menu-collapse wsu-menu-collapse--style-vertical\"><li><a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/personnel\/recruitment\/ap-cs-recruitment-request\/\">AP\/CS Recruitment Request Form<\/a><\/li>\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/personnel\/recruitment\/ap-cs-pos-desc-form\/\">AP\/CS Position Description Form<\/a><\/li>\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/personnel\/recruitment\/ext-np-employee-form\/\">Nonpermanent Employee Request<\/a><\/li>\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/personnel\/recruitment\/student-npe-form\/\">Student Employment Form<\/a><\/li>\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/personnel\/recruitment\/public-affiliate\/\">Public Affiliate<\/a><\/li>\n<\/ul>    <\/nav>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":303,"featured_media":0,"parent":2361,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_wsuwp_accessibility_report":null},"categories":[],"tags":[],"_links":{"self":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2185"}],"collection":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/users\/303"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/comments?post=2185"}],"version-history":[{"count":104,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2185\/revisions"}],"predecessor-version":[{"id":3341,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2185\/revisions\/3341"}],"up":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2361"}],"wp:attachment":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/media?parent=2185"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/categories?post=2185"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/tags?post=2185"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}