{"id":2394,"date":"2026-08-13T11:48:25","date_gmt":"2026-08-13T18:48:25","guid":{"rendered":"https:\/\/extension.wsu.edu\/countyops\/?page_id=2394"},"modified":"2026-08-20T13:52:20","modified_gmt":"2026-08-20T20:52:20","slug":"procurement-forms","status":"publish","type":"page","link":"https:\/\/extension.wsu.edu\/countyops\/home\/purchasing\/procurement\/procurement-forms\/","title":{"rendered":"Procurement Forms"},"content":{"rendered":"<div class=\"wsu-row wsu-row--sidebar-right\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p>Below is the list of forms needed for all procurement tasks, i.e., purchasing card transactions, supplier invoice requests, etc.<\/p>\n\n\n<div class=\"wsu-container wsu-color-background--crimson wsu-spacing-top--xxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-padding-left--sxxsmall wsu-spacing-padding-right--sxxsmall wsu-spacing-after--xxmedium\" >\r\n    \n\n<h2 class=\"wp-block-heading  wsu-font-size--xxmedium\">Procurement Forms<\/h2>\n\n<\/div>\n\n\n<h3 class=\"wp-block-heading  wsu-font-size--xmedium\">Contract Request Form<\/h3>\n\n\n\n<ul>\n<li><a href=\"https:\/\/rebo.wsu.edu\/documents\/2020\/12\/https-s3-wp-wsu-edu-uploads-sites-2426-2023-10-contract-request-form-20230927.pdf\/\">Contract Request PDF Form<\/a><br>A contract may be needed when the supplier requires a signature on an agreement for goods or services rendered. Only employees in the <a href=\"https:\/\/business-center.cw.wsu.edu\/contracts\/\">CAHNRS Business Center<\/a> or <a href=\"https:\/\/purchasing.wsu.edu\/\">Central Purchasing<\/a> are able to sign on behalf of WSU.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading wsu-font-size--xmedium wsu-spacing-after--none\">Internal Service Delivery (ISD) <\/h3>\n\n\n\n<ul>\n<li class=\"wsu-spacing-after--none\"><a href=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/70-05-interdepartmental-requisition-and-invoice.pdf\">Interdepartmental Requisition and Invoice (IRI) PDF Form<\/a><br>Used when making an internal payment to another WSU department via Workday. Complete the IRI form and send it to EBOT for a signature before sending it to the requesting department for payment.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading wsu-font-size--xmedium wsu-spacing-after--none\">Supplier Invoice Forms<\/h3>\n\n\n\n<ul>\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/fw9.pdf\" data-type=\"URL\" data-id=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/fw9.pdf\">W-9 Form PDF<\/a><br>Sent to a supplier to complete. The information from this form is used to set up a supplier profile in Workday. <\/li>\n\n\n\n<li class=\"wsu-spacing-after--none\"><a href=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/30-45-state-washington-invoice-voucher-form.pdf\" data-type=\"URL\" data-id=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/30-45-state-washington-invoice-voucher-form.pdf\">WA State Invoice Voucher PDF Form<\/a><br>Used as invoice for payment to suppliers, speaker fees, scholarship recipients, etc.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading wsu-font-size--xmedium wsu-spacing-after--none\">Gift Card Forms<\/h3>\n\n\n\n<ul>\n<li class=\"wsu-spacing-after--xxsmall\"><a href=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/45-53-distribution-log-for-payments-of-cash-gift-cards-and-other-cash-equivalents-and-tangible-property.pdf\">Gift Card Distribution Log PDF Form<\/a><br>Used as a record for gift card recipient information. <\/li>\n\n\n\n<li class=\"wsu-spacing-after--xxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-gift-cards-exception-request.pdf\/\">Gift Card Exception Request PDF Form<\/a><br>Form used to request the purchase of gift cards. <\/li>\n\n\n\n<li class=\"wsu-spacing-after--none\"><a href=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/45-53-record-of-distribution-and-request-for-taxpayer-number-and-certification.pdf\">Substitute W-9 PDF Form<\/a><br>Completed by gift card recipient if gift card is $50 or more. <\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading wsu-font-size--xmedium wsu-spacing-after--none\">Purchasing Card Forms<\/h3>\n\n\n\n<ul>\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/s3.wp.wsu.edu\/uploads\/sites\/1373\/2016\/06\/pcard_AffdavitLR_linked.pdf\">Missing Receipt Affidavit PDF Form<\/a><br>Use to provide documentation of a procurement card transaction in lieu of a lost purchase receipt.<\/li>\n\n\n\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-group-travel-or-activity-expense-exception-request.pdf\/\" data-type=\"URL\">Procurement Card Use Exception Request &#8211; Group Travel or Activity Expense PDF Form<\/a><br>Used to request an exception to pay for group travel or activity expenses with a procurement card. <\/li>\n\n\n\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-change-request.pdf\/\">Purchasing Card Change Request PDF Form<\/a><br>Used to request changes regarding a departmental procurement card.<\/li>\n\n\n\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-restricted-use-exception-request.pdf\/\" data-type=\"URL\" data-id=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-restricted-use-exception-request.pdf\/\">Procurement Card Use Exception Request PDF Form<\/a><br>Used to request an exception to use a procurement card for miscellaneous prohibited purchases or payments.<\/li>\n\n\n\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-restricted-purchase-template.pdf\/\">Restricted Purchase Card Use PDF Form<\/a><br>Used to document a prohibited purchase that was made prior with a procurement card.<\/li>\n<\/ul>\n\n<\/div>\r\n\n\n<div class=\"wsu-column\"  style=\"\">\r\n\t\n<div class=\"wsu-container wsu-color-background--crimson wsu-spacing-top--xxsmall wsu-spacing-padding-left--sxxsmall wsu-spacing-padding-right--sxxsmall wsu-spacing-bottom--sxxsmall\" >\r\n    \n\n<h2 class=\"wp-block-heading  wsu-font-size--xxmedium\">EBOT Info<\/h2>\n\n<\/div>\n\n\n<p class=\"wsu-font-size--medium wsu-spacing-bottom--sxxsmall wsu-spacing-after--none wsu-spacing-before--xsmall\"><strong>Mailing Address:<\/strong><br>PO Box 646248<br>Pullman, WA 99164-6248<\/p>\n\n\n<div class=\"wsu-container wsu-spacing-top--xxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-after--none wsu-spacing-margin-left--none wsu-spacing-margin-right--none wsu-spacing-padding-left--none wsu-spacing-padding-right--none wsu-color-background--gray-85 wsu-border--color-white\" >\r\n    <\/div>\n\n\n<p class=\"wsu-font-size--medium wsu-spacing-before--xxsmall wsu-spacing-bottom--sxxsmall\"><strong>Location:<\/strong> Hulbert Hall, Room 411D<br><strong>Mail Code<\/strong>: 6248<br><strong>Email address:<\/strong> <a href=\"mailto:ebot.support@wsu.edu\">ebot.support@wsu.edu<\/a><\/p>\n\n<\/div>\r\n\n<\/div>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":303,"featured_media":0,"parent":2690,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_wsuwp_accessibility_report":null},"categories":[],"tags":[],"_links":{"self":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2394"}],"collection":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/users\/303"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/comments?post=2394"}],"version-history":[{"count":2,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2394\/revisions"}],"predecessor-version":[{"id":3251,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2394\/revisions\/3251"}],"up":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2690"}],"wp:attachment":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/media?parent=2394"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/categories?post=2394"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/tags?post=2394"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}