{"id":273,"date":"2026-03-20T14:58:59","date_gmt":"2026-03-20T21:58:59","guid":{"rendered":"https:\/\/extension.wsu.edu\/countyops\/?page_id=273"},"modified":"2026-10-12T13:02:02","modified_gmt":"2026-10-12T20:02:02","slug":"forms","status":"publish","type":"page","link":"https:\/\/extension.wsu.edu\/countyops\/home\/links\/forms\/","title":{"rendered":"All Forms"},"content":{"rendered":"<div class=\"wsu-row  wsu-color-background--gray-85 wsu-row--sidebar-right\" >\r\n    \n<div class=\"wsu-column  wsu-border--color-crimson wsu-color-background--gray-0\"  style=\"\">\r\n\t\n<section  class=\"wsu-section wsu-spacing-after--sxxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-top--none wsu-spacing-before--none wsu-color-background--white\"  >\r\n        \n\n<p>The following forms are in PDF format. The links will download the PDF file.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Contracts<\/h2>\n\n\n\n<ul>\n<li><a href=\"https:\/\/rebo.wsu.edu\/documents\/2020\/12\/https-s3-wp-wsu-edu-uploads-sites-2426-2023-10-contract-request-form-20230927.pdf\/\">Contract Request PDF Form<\/a><br>A contract may be needed when the supplier requires a signature on an agreement for goods or services rendered. Only employees in the <a href=\"https:\/\/business-center.cw.wsu.edu\/contracts\/\">CAHNRS Business Center<\/a> or <a href=\"https:\/\/purchasing.wsu.edu\/\">Central Purchasing<\/a> are able to sign on behalf of WSU.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Deposits<\/h2>\n\n\n\n<ul>\n<li><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/30-70-noncash-gift-transmittal-acknowledgment.pdf\/\">Gift Transmittal PDF Form<\/a><br>Accompanies multiple gifts received by WSU units at auction fundraising events and routed to WSU Foundation\u2014Gift Accounting.<\/li>\n\n\n\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/12\/2025\/03\/CAHNRS-Gift-Process.pdf\">Gift Transmittal PDF Guide<\/a> <br>Guide to help process gift donations.<\/li>\n\n\n\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/cash-sale-record-form\/\" data-type=\"page\" data-id=\"1796\">Cash Sale Record Form<\/a><br>Complete this online form when bank deposits need to be recorded in Workday. Completed form will be sent to EBOT to help in the process of recording bank deposits in Workday.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">HRS<\/h2>\n\n\n\n<ul>\n<li><a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-60-74\/\">Departure Checklist Form<\/a><br>Used by employee and supervisor to plan for employee separation from WSU.<\/li>\n\n\n\n<li><a href=\"https:\/\/hrs.wsu.edu\/new-employees\/\">New Employee Onboarding Timeline<\/a><br>Link to HRS for new employee onboarding.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Internal Service Delivery<\/h2>\n\n\n\n<ul>\n<li><a href=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/70-05-interdepartmental-requisition-and-invoice.pdf\">Interdepartmental Requisition and Invoice (IRI) PDF Form<\/a><br>Used for the requisition of goods and services from WSU supplier departments.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading  wsu-heading--style-marked\">Invoice Supplier Requests<\/h2>\n\n\n\n<ul>\n<li><a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/fw9.pdf\" data-type=\"URL\" data-id=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/fw9.pdf\">W-9 PDF Form<\/a><br>Form received from supplier. Information used to set up supplier profile for Supplier ID number.<\/li>\n\n\n\n<li><a href=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/30-45-state-washington-invoice-voucher-form.pdf\" data-type=\"URL\" data-id=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/30-45-state-washington-invoice-voucher-form.pdf\">WA State Invoice Voucher PDF Form<\/a><br>Used as invoice for payment to suppliers, speaker fees, scholarship recipients, etc.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading  wsu-heading--style-marked\">Procurement Card Forms<\/h2>\n\n\n\n<h3 class=\"wp-block-heading  wsu-heading--style-marked\">Purchasing Gift Card Forms<\/h3>\n\n\n\n<ul>\n<li><a href=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/45-53-distribution-log-for-payments-of-cash-gift-cards-and-other-cash-equivalents-and-tangible-property.pdf\">Gift Card Distribution Log PDF Form<\/a><br>Used as a record for gift card recipient information.<\/li>\n\n\n\n<li><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-gift-cards-exception-request.pdf\/\">Gift Card Exception Request PDF Form<\/a><br>Form used to request the purchase of gift cards. <\/li>\n\n\n\n<li><a href=\"http:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/45-53-record-of-distribution-and-request-for-taxpayer-number-and-certification.pdf\">Substitute W-9 PDF Form<\/a><br>Completed by gift card recipient if gift card is $50 or more. <\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading  wsu-heading--style-marked\">Purchasing Card Forms<\/h3>\n\n\n\n<ul>\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/s3.wp.wsu.edu\/uploads\/sites\/1373\/2016\/06\/pcard_AffdavitLR_linked.pdf\">Missing Receipt Affidavit PDF Form<\/a><br>Use to provide documentation of a procurement card transaction in lieu of a lost purchase receipt.<\/li>\n\n\n\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-group-travel-or-activity-expense-exception-request.pdf\/\" data-type=\"URL\">Procurement Card Use Exception Request &#8211; Group Travel or Activity Expense PDF Form<\/a><br>Used to request an exception to pay for group travel or activity expenses with a procurement card. <\/li>\n\n\n\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-change-request.pdf\/\">Purchasing Card Change Request PDF Form<\/a><br>Used to request changes regarding a departmental procurement card.<\/li>\n\n\n\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-restricted-use-exception-request.pdf\/\" data-type=\"URL\" data-id=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-restricted-use-exception-request.pdf\/\">Procurement Card Use Exception Request PDF Form<\/a><br>Used to request an exception to use a procurement card for miscellaneous prohibited purchases or payments.<\/li>\n\n\n\n<li class=\"wsu-spacing-after--sxxsmall\"><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-restricted-purchase-template.pdf\/\">Restricted Purchase Card Use PDF Form<\/a><br>Used to document a prohibited purchase that was made prior with a procurement card.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Reimbursement<\/h2>\n\n\n\n<ul>\n<li>Confirming Reimbursement Form and Travel Expense Form can be found at <a href=\"https:\/\/business-center.cw.wsu.edu\/travel\/\">CAHNRS Travel Business Center<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading  wsu-heading--style-marked\">Recruitment Forms<\/h2>\n\n\n\n<ul>\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/ap-cs-recruitment-request\/\" data-type=\"URL\" data-id=\"https:\/\/extension.wsu.edu\/countyops\/ap-cs-recruitment-request\/\">AP\/CS Recruitment Request Form<\/a><br>Online form used to request the recruitment of an administrative professional position or civil service position in Extension.<\/li>\n\n\n\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/ap-cs-pos-desc-form\/\" data-type=\"URL\" data-id=\"https:\/\/extension.wsu.edu\/countyops\/ap-cs-pos-desc-form\/\">AP\/CS Position Description Form<\/a><br>Online form used to request a new position or change a current position description for the recruitment of an administrative professional position or civil service position in Extension.<\/li>\n\n\n\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/home\/personnel\/recruitment\/ext-np-employee-form\/\" data-type=\"URL\">Nonpermanent Employee Employment Request Form<\/a><br>Online form used to request a new position for a nonpermanent temporary hourly position.<\/li>\n\n\n\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/public-affiliate\/\" data-type=\"URL\" data-id=\"https:\/\/extension.wsu.edu\/countyops\/public-affiliate\/\">Public Affiliate Form<\/a><br>Online form used to request a new position for a consolidated worker.<\/li>\n\n\n\n<li><a href=\"https:\/\/extension.wsu.edu\/countyops\/student-npe-form\/\" data-type=\"URL\" data-id=\"https:\/\/extension.wsu.edu\/countyops\/student-npe-form\/\">Student\/Nonpermanent Employment Request Form<\/a><br>Online form used to request a new nonpermanent student temporary hourly position.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">WEX Forms<\/h2>\n\n\n\n<ul>\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/3031\/2024\/09\/Fuel-Card-Application-Form-9.2024_Fillable-1.pdf\">Fuel Charge Card PDF Form<\/a> <br>Used to request a fuel credit card.<\/li>\n\n\n\n<li><a href=\"https:\/\/nam12.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwpcdn.web.wsu.edu%2Fwp-fais%2Fuploads%2Fsites%2F3031%2F2024%2F09%2FAffidavit-of-Lost-Fuel-Card-Receipt_9.2024_Fillable-1.pdf&amp;data=05%7C02%7Cbcampbell%40wsu.edu%7Ceb0161f70f354387af8708dea7a8a854%7Cb52be471f7f147b4a8790c799bb53db5%7C0%7C0%7C639132539972245739%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=VkWNU1Xj5RkHzUvc0JHhepAh%2F6cooGoI6%2Fc5pwrliP4%3D&amp;reserved=0\" data-type=\"URL\" data-id=\"https:\/\/nam12.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwpcdn.web.wsu.edu%2Fwp-fais%2Fuploads%2Fsites%2F3031%2F2024%2F09%2FAffidavit-of-Lost-Fuel-Card-Receipt_9.2024_Fillable-1.pdf&amp;data=05%7C02%7Cbcampbell%40wsu.edu%7Ceb0161f70f354387af8708dea7a8a854%7Cb52be471f7f147b4a8790c799bb53db5%7C0%7C0%7C639132539972245739%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=VkWNU1Xj5RkHzUvc0JHhepAh%2F6cooGoI6%2Fc5pwrliP4%3D&amp;reserved=0\">Fuel\/EV Lost Receipt Affidavit PDF Form<\/a><br>Used for a lost receipt for the purchase of fuel or electric vehicle charging.<\/li>\n<\/ul>\n\n    <\/section>\n<\/div>\r\n\n\n<div class=\"wsu-column  wsu-color-background--gray-10 wsu-border--add-left wsu-border--color-crimson\"  style=\"\">\r\n\t\n<div class=\"wsu-container wsu-color-background--crimson wsu-spacing-top--xxsmall wsu-spacing-padding-left--sxxsmall wsu-spacing-padding-right--sxxsmall wsu-spacing-bottom--sxxsmall\" >\r\n    \n\n<h2 class=\"wp-block-heading  wsu-font-size--xxmedium\">EBOT Info<\/h2>\n\n<\/div>\n\n\n<p class=\"wsu-font-size--medium wsu-spacing-bottom--sxxsmall wsu-spacing-after--none wsu-spacing-before--xsmall\"><strong>Mailing Address:<\/strong><br>PO Box 646248<br>Pullman, WA 99164-6248<\/p>\n\n\n<div class=\"wsu-container wsu-spacing-top--xxsmall wsu-spacing-bottom--sxxsmall wsu-spacing-after--none wsu-spacing-margin-left--none wsu-spacing-margin-right--none wsu-spacing-padding-left--none wsu-spacing-padding-right--none wsu-color-background--gray-85 wsu-border--color-white\" >\r\n    <\/div>\n\n\n<p class=\"wsu-font-size--medium wsu-spacing-before--xxsmall wsu-spacing-bottom--sxxsmall\"><strong>Location:<\/strong> Hulbert Hall, Room 411D<br><strong>Mail Code<\/strong>: 6248<br><strong>Email address:<\/strong> <a href=\"mailto:ebot.support@wsu.edu\">ebot.support@wsu.edu<\/a><\/p>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":303,"featured_media":0,"parent":2841,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_wsuwp_accessibility_report":null},"categories":[],"tags":[],"_links":{"self":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/273"}],"collection":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/users\/303"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/comments?post=273"}],"version-history":[{"count":83,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/273\/revisions"}],"predecessor-version":[{"id":3465,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/273\/revisions\/3465"}],"up":[{"embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/pages\/2841"}],"wp:attachment":[{"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/media?parent=273"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/categories?post=273"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/extension.wsu.edu\/countyops\/wp-json\/wp\/v2\/tags?post=273"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}