Staff and volunteers are working hard now to design the program. We are balancing a need to keep the program simple enough to not overburden families during the on-going pandemic without sacrificing the opportunities for youth recognition and development. Thank you for your patience with this process. We will release a schedule and additional clarification in the weeks to come.
Please do not hesitate to reach out if you have any questions or need support to make participation possible.
Overview
Youth will submit their entries through Fair Entry, just as in previous years, but with the addition of photos and videos of the final product/animal. Judges will review the photos and videos during fair week to evaluate and make awards.
During the week of the fair, 4-H will host one short virtual event Wed-Saturday, attendance is optional. A Virtual Recognition Ceremony will take place the following Saturday, August 22.
Important Links
The Premium Book is a living document that will give you additional information about what is expected in each department at the Fair, and the rules of competition. When you submit your entries in FairEntry, you will also see instructions about how to take photos of your entries.
- Click here to view the calendar of important dates for submitting entries. (or scroll down to see text version)
- Click here to instructions for how to make a Still Life Informational Poster entry
- Click here to see resources and guidelines for Animal Showmanship
- Click here to see Virtual Exhibit Recommendations (what kinds of photos or videos are needed for still life or livestock?)
- Click here to find resources on creating the best photos and videos for your exhibit.
- Click here to find resources to help you navigate these tools and online accessibility.
Still Life & Livestock Auctions:
The Still Life auction will run Thursday-Saturday, overlapping with the Livestock Auction which runs Friday through Saturday. Deadlines for submitting to entry can be found in the documents below.
- Click here to see the instructions for submitting Still Life items for auction
- Click here to see the instructions for submitting Livestock for auction
Important Dates
July 1: FairEntry opens. Click here to access FairEntry or go to: https://sanjuancountyfair.fairentry.com/
STILL LIFE DATES (Departments 1 – 27):
August 1: Last day to add STILL LIFE (Departments 1 – 27) videos or photos to FairEntry submissions
August 8: If you were unable to add your STILL LIFE (Departments 1 – 27) videos or photos, this is the last day to send videos or photos to 4-H staff so they can be properly uploaded.
SMALL ANIMAL AND LIVESTOCK DATES (Departments 28 – 38):
July 23: Intent to Sell and Sifting Committee Memorandum for small livestock and eggs due (These forms available here under the tab “Livestock Market Participation forms)
August 9 – 11: All animal videos and photos due for judging
August 11: Producer Affidavits for auction livestock due (These forms available here under the tab “Livestock Market Participation forms)
All Horse Dates have passed. (Department 40)
Coronavirus COVID-19
COVID-19 Advisory: WSU Extension is working to keep our communities safe. All Extension programming is being provided virtually, postponed, or canceled. Effective March 16, 2020, WSU Extension county offices and WSU Research & Extension Centers will be closed to the public. We are available via email, phone, and webconference.
Need help?
360-370-7662
or Join us at the next Q& A Session:
Aug 1, 2020 10:00 AM
Meeting ID: 872 5860 9374
Passcode: 008892
Find your local number: https://us02web.zoom.us/u/kuL0kpNpY
Frequently Asked Questions
What will the fair look like this year?
Our virtual fair will include opportunities for youth to play games, learn, have fun, showcase their skills, and build relationships within our community. This will look different than previous years, but working with different tools to the same end.
Click here to see a tentative schedule for Fair Week
What is changing in Fair Entry?
Because judging will be virtual this year, youth will need to upload videos and still photos through the Fair Entry program. Because of the quirks of this program, photos need to be uploaded when an entry is started, but they can be edited before youth submit them.
Since in most cases entry photos will not be ready when youth start their entries, we have provided a placeholder photo for you to use while you prepare the correct photos and videos for your submission. (Because FairEntry has been programmed to require certain uploaded files, you cannot continue with your entries until you have uploaded something.) The placeholder can be downloaded here. When you are ready to add the actual photo of your work, remove the placeholder, and save the real one.
Photo and Video file names:
All file names should be saved as
LastNameFirstName/Department/Lot/Class OR LastNameFirstName/Entry#
Are there guidelines or instructions for what documents, photos and/or videos should be submitted for each entry?
The Virtual Exhibit Recommendations document goes through each type of entry and what should be submitted. This information is also found in Fair Entry.
Click here to find resources on creating the best photos and videos for your exhibit, including how to film showmanship, still life, and animals and more.
Horse patterns are at the bottom of this page.
What if we are not good photographers, videographers?
4-H judges will be evaluating the same criteria as they would at an in-person exhibit. Outside of Still Life Photography entries, judges will not be evaluating for photographic skills. However, a well-made photo or video gives the judges the best opportunity to see your hard work and skill on the entry.
Click here to find resources on creating the best photos and videos for your exhibit.
What online programs will we need to participate?
Programs will include Fair Entry, Youtube, Word processing software such as Google Docs, Pages, or Microsoft Word, Zoom, Digital Cameras and/or Smart Phone cameras, Document Scanners.
Click here to find resources to help you navigate these tools and online accessibility.
What are you doing to keep youth safe in online spaces?
We value the privacy and security of our youth participants and adult volunteers. We have implemented a number of policies and procedures to maximize participation and minimize risk.
What do I do if I am having tech trouble, or feel overwhelmed by all this information?
Send us an email or give us a call. We are happy to connect you with the resources your family needs to participate.