Year End Financial Requirements

Requirements of All Clubs/Groups

Annual Financial Summary Report

• Prepared by Treasurer and Club Leader
• Attach a copy of your bank signature card
• Optional: Request to Maintain Excess Funds form

Audit Committee Report

• Prepared by Audit Committee (appointed by President and Club Leader)
• Audit Committee may not include the Club Leader, President, Treasurer, or Secretary of the club under audit, nor be related to anyone who had access to the treasurer’s records or club bank account. Two clubs can audit one another; a great option for small clubs!
• Do not leave any of the audit questions blank; ask questions of the club or Extension office if clarification is needed.

Property Inventory Form

• Prepared by assigned member, leader or committee.
• Record non-consumable assets and all assets of significant worth and/or value (necessary/costly items).
• Record actual purchase value or approximate replacement value, best guesstimate if unknown.
• Considering turning in a photocopy of the form, or printing a typed version of the form so the club maintains a copy.

Any club/group that wishes to maintain a high-balance (i.e., more than 6-months of funding) in club bank accounts must turn in a Request to Maintain Excess Funds form.

Secretary’s Book

• Previous 4-H year’s meeting minutes

Treasurer’s Binder

• Previous 4-H year’s financial records
  (Treasurer’s Reports, bank statements, receipts, deposit slips and any other financial document