Mason County 4-H Council Meeting Minutes

Date: May 12, 2026
Time: 6:00 PM

Members in Attendance

Falyn, Melissa, Kaya, Amy, Katie, Natalie, Eve, Owen, Kimberly, Blayne, Katie, and Dan

1. Call to Order

The meeting was called to order at 5:59 PM.

2. Approval of Prior Meeting Minutes

The April 2026 meeting minutes were reviewed and approved.

3. Treasurer’s Report

The council’s financial books have been balanced and budgets have been updated.

  • Current balance: $150,620
  • Budgets have been reviewed and updated.

4. Extension Office Update

WSU Extension will be hosting a retirement event in June in Grays Harbor County.

5. Committee Reports

Summer Camp

The first overnight counselor training was successful. Current camp enrollment stands at 58 registered youth.

6. Other Business

Forest Festival

A truck and trailer have been secured for the Forest Festival parade. Additional participants are needed to walk in the parade. Animals may participate if they are appropriately caged or safely handled while walking.

State Teen Conference

Tech Change Makers youth will be presenting at the State Teen Conference. A request was made to assist with registration costs.

The council approved up to $500 in support, providing up to $100 per youth participant for a total of five youth attendees.

County Fair Volunteer Support

Discussion was held regarding volunteer needs for the county fair. Clubs are encouraged to recruit additional volunteers and begin scheduling support earlier in the planning process.

Clover Kids Program

The council discussed relaunching Clover Kids programming by encouraging youth to bring non-4-H friends to participate in activities at the Extension Office.

A tentative date of July 21 from 4:30 PM to 6:00 PM was discussed. Ideas included offering participants an opportunity to win fair admission tickets.

The council also discussed moving the July council meeting to July 21.

Fall Open House

A fall open house is planned for September 15 at the WSU Extension Office.

  • Open House: 5:00 PM – 6:30 PM
  • Council Meeting: 6:30 PM – 7:00 PM

Council Member Availability

Dan noted that he will be unavailable beginning June 26 for approximately one to two months.

7. Upcoming Dates

  • June 9 – Mason County 4-H Council Meeting
  • July 21 (tentative) – Clover Kids Activity Night and Council Meeting
  • September 15 – Fall Open House and Council Meeting

8. Next Council Meeting

Tuesday, June 9, 2026

Meeting adjourned at 6:36 PM.