Mason County 4-H Council Meeting Minutes
Date: August 11, 2026
Time: 6:00 PM
Members in Attendance
Erin, Melissa, Katie, Amy, Owen, and Jamie
1. Call to Order
The meeting was called to order by Owen at 6:01 PM. Melissa has handed off meeting leadership responsibilities to Owen for August and September.
2. Pledge of Allegiance and 4-H Pledge
The pledges were recited.
3. Approval of Prior Meeting Minutes
The May and July meeting minutes were reviewed and approved.
4. Treasurer’s Report
Falyn reported that the account balance remains the same as reported in July. The July bank statement has not yet been received.
5. Extension Updates
The council discussed upcoming end-of-year activities and the possibility of volunteer-focused Zoom meetings hosted through a WSU volunteer specialist.
6. Committee Reports
Summer Camp
A summer camp debrief is planned for September to review the 2026 camp season and identify opportunities for future improvement.
7. Club Spotlight
Steamboat Island 4-H
Jamie reported that Steamboat Island 4-H will take the remainder of the summer off and resume activities in the fall.
Tech Change Makers has been formally invited to participate in the Penn State Teen Conference in February 2027.
Amy Bond will take over as the Steamboat Island 4-H club leader and will begin in that role in September.
Barn Bums
Katie reported on the participation of three club members at the county fair. One club member qualified to participate at the Washington State Fair.
8. Other Business
Fair Debrief
The council discussed the successful county fair and the strong participation of Mason County 4-H families. Several youth and families are continuing on to state fair opportunities.
Fall Open House
Clubs will be represented at the fall open house to connect with families interested in learning more about Mason County 4-H and local clubs.
OysterFest
The council is looking for volunteers and youth to participate in an interactive 4-H activity during OysterFest on Saturday, October 3. Barn Bums and Steamboat Island 4-H have expressed interest in helping staff a booth or activity area.
End-of-Year Recognition Event
Planning for the end-of-year recognition event is underway.
- Teen and adult volunteer assignments: Teens will begin working on assigned tasks during August.
- Budget: The anticipated event budget is between $500 and $700, including recognition pins.
- Recognition pins: The expected cost of pins will be shared with Jamie and the teen planning group so the expense can be included in the event budget.
- Deadlines: Event planning deadlines will be shared with Jamie.
9. Upcoming Dates
- August 15 – YMCA Community Day
- August 31 – Still Life Drop-Off at Puyallup
- September 1 – Still Life Drop-Off at Puyallup
- September 4–27 – Washington State Fair
- September 7 – WSU Extension Office Closed for Labor Day
- September 15 – Mason County 4-H Fall Open House, 4:30 PM
- September 17–22 – Falyn out of office
- September 19 – YMCA Community Day, 9:30 AM–2:00 PM
10. Next Council Meeting
Tuesday, September 15, 2026, at 6:00 PM at the WSU Extension Office or via Zoom following the Fall Open House.
The meeting was adjourned by Owen at 6:22 PM.