WSU Extension > Thurston County > Thurston County 4-H > Fair Facility Use Form for 4-H Groups

Fair Facility Use Form for 4-H Groups

Complete this form to make a request to use the Thurston County Fairgrounds. Follow these steps:

  • Contact the Thurston County Fairgrounds to inquire about date/time/facility availability.
  • Complete this form and submit to make your fairgrounds facility use request.
  • The WSU Thurston County 4-H Office will review the request and then forward the request to the
    Thurston County Fair Office. Please allow at least one week to process the request.
  • The Thurston County Fair Office will contact you by e-mail or telephone to confirm reservation, and setup time for you to come in and pay, pick-up keys, and receive gate code.

Please Note: To receive 4-H Discounted rental rates and privileges from the Thurston County Fairgrounds, activities must be “official 4-H activities” and must follow 4-H state and county policies.

What is an Official 4-H Activity? An official 4-H activity is an event/meeting/show that is organized by a 4-H club, project committee, or other 4-H entity to carry out the 4-H mission. For example, a 4-H horse club holding a riding meeting in the arena; the Peterson Barn Committee offering a county-wide fitting and showing practice; or a 4-H volunteer offering a sewing workshop. Official 4-H activities are announced in the 4-H Newsletter, at project committee meetings, and/or at club meetings.

Following 4-H Policies: All 4-H activities must follow 4-H state and county policies to be covered by WSU liability insurance. See Washington State 4-H Youth Development Program Policies, Thurston County 4-H Policies, and any project specific policies if applicable. For example, when holding a show or event, 4-H age divisions must be followed and safety equipment required by 4-H must be utilized. If you have questions regarding 4-H policy, please contact the 4-H Office at (360) 867-2157, or email tc4h@co.thurston.wa.us.

Fundraising Event or Charging Fees: 4-H activities that collect or raise money will be required to pay a rental fee and/or contribute in-kind service hours to the fairgrounds as determined by the Fair Office. Building/barn facility use will be priced based on each unique situation. The Fair Manager will determine if there will be a fee charged for facility use and/or if in-kind service hours to the fairgrounds will be required. When determining rental fees, the Fair Manager will take into account any fundraising that is conducted to support the Thurston County Fair Event. Funds raised to support the Thurston County Fair must be kept in a bank account approved by the 4-H Office or in the 4-H Council Account as a separate line item to receive 4-H rental rates and privileges.
If you have questions regarding fairgrounds rental rates, contact the Fair Office at (360) 786-5453.

Fair Facility Use Form for 4-H Groups

Activity is Open to (please choose one)(Required)

Who will Attend the Activity (check all that apply)(Required)
Age Divisions of 4-H Youth Attending(Required)
Is this event a 4-H Fundraiser or will any fee (i.e., registration or supply fee) be collected? Note, any funds raised at the activity must benefit the 4-H program rather than an individual to be considered an official 4-H activity.(Required)