2025 San Juan County 4-H Fair

Due to Fair Office By July 15: 

Camping Reservation (PDF)

Leader & Parent Passes Order Form – Each leader and parent should submit a form if they will be volunteering at the fair and would like to purchase a discounted pass.

• 3/1: San Juan County 4-H Animal Project Enrollment. All clubs offering animal projects must be established by this date. 4-H members wishing to exhibit an animal at the San Juan County Fair must be enrolled in 4-H Online by this date. For more information about these rules, please refer to the San Juan County 4-H Policy
• 6/1: San Juan County 4-H Non-Animal (Still Life) Project Enrollment. All clubs offering non-animal (still life) projects must be established by this date. 4-H members wishing to exhibit a non-animal or still life item at the San Juan County Fair must be enrolled in 4-H Online by this date.For more information about these rules, please refer to the San Juan County 4-H Policy

4-H Animal Ownership Deadlines

• 120 days prior to Fair
  • Market Beef – You must own your market beef animal by this date to qualify to auction your animal at the San Juan County Fair.
• 90 days prior to Fair
  • Horses
  • Breeding Beef
  • Alpacas
  • Llamas
  • Dairy (except replacement Heifers)
• 60 days prior to Fair
  • Swine
  • Lambs
  • Goats
  • Cats
  • Dogs
  • replacement Heifers
• 45 days prior to Fair
  • Rabbits
  • Cavies
  • Poultry
    • This deadline also applies to participation in the auction at the San Juan County Fair (turkey trio, alternative poultry trio, broiler trio, rabbit fryer trio, pullet production trio).

To learn more about Washington State 4-H Animal Ownership Deadlines, please refer to the Washington 4-H Policies and Procedures Manual (PDF)

To learn more about San Juan County 4-H Livestock Auction requirements, refer to our San Juan County 4-H Policy

Horse Project Paperwork Deadlines

• 5/15: Horse Certificate and Horse Lease Agreement (PDF) forms are due to your County Extension Office. These forms are necessary so that you can participate in the San Juan County Fair.
• 7/1:
  • Fair Camping Reservation  (PDF)
  • Fair Entry Gate Passes/Wristbands Form/Horse Stall Fees (PDF)
• 7/15:
  • Horse Health and Rider Waiver Form (PDF)
  • Washington 4-H Horse Member Ethics Form
  • Horse Registration Form

San Juan County 4-H Livestock Market Animal Auction Committee Deadlines

In order to participate in the auction, you will need to meet all enrollment deadlines, animal ownership deadlines, and otherwise be a 4-H member in good status. Participation in the auction requires your utmost attention to detail; it will help you develop your marketing and sales experience along with the challenges of raising animals for sale. Your animals will need to meet requirements. Please review ALL auction documents and requirements carefully, and ask your 4-H club leaders for assistance. You will find current Livestock Auction Requirements within the Leaders Council Policy

• 7/1: For all 4-H members who will sell a large animal at auction (market beef, alternative beef, hog, meat goat, lamb), the “Intent to Sell” and “Sifting Committee Memorandum” forms are due to the County Extension Office.
• TBD: Mandatory Livestock Spring Weigh-in at the San Juan County Fairgrounds, starts 2:00 pm (or when inter-island ferry arrives)
• 7/15: “Intent to Sell” and “Sifting Committee Memorandum” for 4-H members who will auction small livestock and/or eggs at the San Juan County Fair.
• 8/14: Final weigh-in day. Livestock members will submit Producer Affidavits and Health Records for their market animals.

Still Life Deadlines

• Sunday before Fair: Still Life Entry Day
  • Please note there will be  options for 4-H Families to enter Still Life entries. It will be up to families to decide what method of entry they prefer. Meaning WSU Extension in collaboration with the Fair will provide a pick up service to support other islands in entering Still Life entries. Or families/clubs can make arrangements to collaborate and deliver entries to Marie Boe Building. Financial assistance will be provided if needed.
• Wednesday before Fair: Entry Day for following Departments: Food, Horticulture & Table Setting – due by 4pm. Taking entries Tuesday and Wednesday 10am-4pm

Financial Support for Higher Education

• January – February: Washington State University 4-H offers scholarships. Please check the state page for scholarships and deadlines.
• 7/15: San Juan County 4-H financial support applications for higher education are due to the County Extension Office. Applications for the San Juan County “Keys 4-H Award of Merit” and the “Pierre Franklin 4-H Award of Merit”.

This form is to be completed by the member and leader

• Showmanship Waiver (PDF)

Livestock Market Participation Forms

Deadline for these forms: 7/1/2025 due to WSU Extension Office for all large animals; due with Fair Entry Online registration by 7/15/25 for all small animals and eggs.

• Intent to Sell
• Sifting Committee Memorandum

Producer Affidavits and Health Records Due Wednesday before fair:

Must be vet-checked before unloading animals into stalls.

• Market Lamb C1052E (PDF)
• Market Swine C1055E (PDF)
• Market Goat C1051E (PDF)
• Market Beef C1054E (PDF)
• Supplemental Form for all species if needed C113E (PDF)

• Creating your 4-H Educational Poster – helpful tips
• How to create your 4-H Educational Poster (Video)

• Demonstration Information
• Demonstration Worksheet
• Demonstration Scorecard

Horse Documents: 4-H Horse Dept. Starts 8/12/25 (first day of Fair for 4-H)

General Horse Information:

• Horse Replacement Form
• Washington-4-H-Equine-Program-Rule-Book.March.2024 (PDF)
• San Juan County 4-H Horse Policy

Dressage and Medals Patterns:

• 2019 USEF Training Level Test 3 (PDF)
• 2019 Introductory Level – Test B (PDF)
• WDAA 2017 Western Dressage Introductory Level Test (PDF)
• 2018 Medals Patterns San Juan County 4-H (PDF)

Due on 7/15/25:

• Horse Members’ Code Of Conduct
• Horse Health Rider Waiver (PDF)
• Horse Registration Form 

Round Robin Scorecard and General 4-H Questions

• 4-H Round Robin Scorecard
• General 4-H Round Robin Questions

Large Animal Round Robin

• Alpaca Round Robin Study Guide
• Cattle Round Robin Study Guide
• Goat Round Robin Study Guide
• Horse Round Robin Study Guide
• Sheep Round Robin Study Guide
• Swine Round Robin Study Guide

Small Animal Round Robin

• Cat Round Robin Study Guide
• Cavy Round Robin Study Guide
• Dog Round Robin Study Guide
• Poultry Round Robin Study Guide
• Pygmy Goat Round Robin Study Guide
• Rabbit Round Robin Study Guide

• Harold Kjargaard Award Information & Form
• SJC 4-H LC Leadership Award Information & Form 

March

• 3/1: San Juan County 4-H Animal Project Enrollment. All clubs offering animal projects must be established by this date. 4-H members wishing to exhibit an animal at the San Juan County Fair must be enrolled in 4-H Online by this date. For more information about these rules, please refer to the San Juan County 4-H Policy

April

• 120 days prior to Fair Ownership Deadlines
  • Market Beef – You must own your market beef animal by this date to qualify to auction your animal at the San Juan County Fair.

May

• 90 days prior to Fair Ownership Deadlines
  • Horses, Breeding Beef, Alpacas, Llamas, Dairy (except replacement Heifers)
• 5/1: Pierre Franklin & Keys Family Awards of Merits open for Applications
• 5/15: Horse Certificate and Horse Lease Agreement forms are due to your County Extension Office. These forms are necessary so that you can participate in the San Juan County Fair.

June

• 6/1: Fair Entry is open for Fair registrations Online Fair Entry Registration
• 6/1: San Juan County 4-H Non-Animal (Still Life) Project Enrollment. All clubs offering non-animal (still life) projects must be established by this date. 4-H members wishing to exhibit a non-animal or still life item at the San Juan County Fair must be enrolled in 4-H Online by this date.For more information about these rules, please refer to the San Juan County 4-H Policy
• 60 days prior to Fair Ownership Deadlines
  • Swine, Lambs, Goats, Cats, Dogs, replacement Heifers.
• In early June TBD: Mandatory Livestock Spring Weigh-in at the San Juan County Fairgrounds

July

• 7/1: For all 4-H members who will sell a large animal at auction (market beef, alternative beef, hog, meat goat, lamb), the “Intent to Sell” and “Sifting Committee Memorandum” forms are due to the County Extension Office.
• 7/1 Deadline to submit your Camping (PDF) & Wristband Request (PDF) (Leaders) Forms to the Fair Office
• 45 days prior to Fair Ownership Deadlines
  • Rabbits, Cavies, Poultry. This deadline also applies to participation in the auction at the San Juan County Fair (turkey trio, alternative poultry trio, broiler trio, rabbit fryer trio, pullet production trio).
• 7/15 Fair Entry will close at 9:59 PM
• 7/15: “Intent to Sell” and “Sifting Committee Memorandum” for 4-H members who will auction small livestock and/or eggs at the San Juan County Fair.
• 7/15: Financial support applications for higher education are due to the County Extension Office. Applications for the “Keys 4-H Award of Merit” and the “Pierre Franklin 4-H Award of Merit”
• 7/20 San Juan County Community Service Day to prepare for San Juan County Fair
• 4-H Club leaders check off youth 4-H Permanent Record Book for exhibit at Fair if entering at Fair – Record books can also be submitted after Fair before 8/31/25

August

• 4-H Fair Schedule
• 8/10: Entry Day for all Still Life (except Food, Horticulture, & Table Setting)
• 8/13: Entry Day for following Departments: Food, Horticulture & Table Setting – due by noon.
• 8/13:
  • 4-H Fair Begins for Horse Department
  • Final weigh-in day. Livestock members will submit Producer Affidavits and Health Records for their market animals.
• 8/14-8/18: Fair Open to the Public
• Sunday of Fair – Leaders Council Meeting to determine individual award winners in the Marie Boe 4-H Building
• 8/31: Complete Record Books entered for judging to County Extension Office

September

• 9/31: End of 4-H Year. Club leaders submit lists of 4-H members who successfully completed their year to County Extension Office.  

For full 4-H Calendar please visit the Dates & Deadlines page

• Shared Animal Project Agreement Form