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4-H Deadlines and Important Dates

Program Contact: Wendy Waxman Kern, San Juan County 4-H Program Coordinator
(360)317-3303 • wendy.waxman@wsu.edu

Please bookmark this page to make sure you are meeting the deadlines so that you don’t miss out on any 4-H fun and opportunities!

Chronological Deadlines

October

  • 10/1: Welcome to the new 4-H year! Enroll here: https://v2.4honline.com/
  • For existing 4-H clubs, Leaders Council, and Livestock Market Animal Auction Committee:
    • Clubs determine which process to use for auditing their financial accounts.
    • Audit is implemented and an audit report is submitted to the club treasurer.
    • Club Treasurer completes the Annual Financial Summary.
    • For complete guidance on 4-H Club finances, refer to: https://extension.wsu.edu/4h/for-clubs/club-financial-information/

November

  • Give thanks – no deadlines in November! (Remember that the 12/1 deadline for submitting all of your financial material is coming up.)

December

  • 12/1: 4-H Club Leaders, Leaders Council, and Livestock Market Animal Auction Committee submit the Annual Financial Summary, Audit Report, and Property Inventory Form to the County Extension Office for the previous 4-H year. For complete guidance on 4-H Club finances, refer to: https://extension.wsu.edu/4h/for-clubs/club-financial-information/

March

  • 3/1: San Juan County 4-H Animal Project Enrollment. All clubs offering animal projects must be established by this date. 4-H members wishing to exhibit an animal at the San Juan County Fair must be enrolled in 4-H Online by this date. To enroll, please visit: https://v2.4honline.com/
    For more information about these rules, please refer to the San Juan County 4-H Policy, please refer to this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • 3/1: Animal ownership deadline – Market Beef. You must own your market beef animal by this date to qualify to auction your animal at the San Juan County Fair (San Juan County 4-H Livestock Market Animal Auction Committee requirement).

May

June

July

  • 7/1: Animal ownership deadline (45 days before the Fair) – Rabbits, Cavies, Poultry. This deadline also applies to participation in the auction at the San Juan County Fair (turkey trio, alternative poultry trio, broiler trio, rabbit fryer trio, pullet production trio).
  • 7/15: Financial support applications for higher education are due to the County Extension Office. Applications for the “Keys 4-H Award of Merit” and the “Pierre Franklin 4-H Award of Merit” are both available on this site: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • 7/28: Fair entry and participation forms due:
    • 4-H Fair entry forms due (everything you plan on bringing to the Fair)
    • “Intent to Sell” and “Sifting Committee Memorandum” for 4-H members who will auction small livestock and/or eggs at the San Juan County Fair
    • Horse Health and Rider Waiver Form
    • Washington 4-H Horse Member Ethics Form
    • Fair Camping Reservations
    • Fair Entry Gate Passes/Wristbands Form/Horse Stall Fees
  • 7/31: 4-H Club leaders check off youth 4-H Permanent Record Book for exhibit at Fair

August

September

Deadlines by Project/Topic

San Juan County 4-H Project Enrollment Deadlines

  • 3/1: San Juan County 4-H Animal Project Enrollment. All clubs offering animal projects must be established by this date. 4-H members wishing to exhibit an animal at the San Juan County Fair must be enrolled in 4-H Online by this date. To enroll, please visit: https://v2.4honline.com/
    For more information about these rules, please refer to the San Juan County 4-H Policy, please refer to this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • 6/1: San Juan County 4-H Non-Animal (Still Life) Project Enrollment. All clubs offering non-animal (still life) projects must be established by this date. 4-H members wishing to exhibit a non-animal or still life item at the San Juan County Fair must be enrolled in 4-H Online by this date. To enroll, please visit: https://v2.4honline.com/
    For more information about these rules, please refer to the San Juan County 4-H Policy, please refer to this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

4-H Animal Ownership Deadlines

  • 3/1: Animal ownership deadline – Market Beef. You must own your market beef animal by this date to qualify to auction your animal at the San Juan County Fair (San Juan County 4-H Livestock Market Animal Auction Committee requirement).
  • 5/1: Animal ownership deadline (90 days before the Fair) – Horses, Breeding Beef, Alpacas, Llamas, Dairy (except replacement Heifers).
  • 6/1: Animal ownership deadline (60 days before the Fair): Swine, Lambs, Goats, Cats, Dogs, replacement Heifers.
  • 7/1: Animal ownership deadline (45 days before the Fair) – Rabbits, Cavies, Poultry. This deadline also applies to participation in the auction at the San Juan County Fair (turkey trio, alternative poultry trio, broiler trio, rabbit fryer trio, pullet production trio).

To learn more about Washington State 4-H Animal Ownership Deadlines, please refer to the policy manual here: https://s3.wp.wsu.edu/uploads/sites/2050/2021/03/EM0758_4H-Policies-and-Procedures_FINAL_03.04.2021.pdf

To learn more about San Juan County 4-H Livestock Auction requirements, refer to our San Juan County 4-H Policy document found here: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

Horse Project Paperwork Deadlines

  • 5/15: Horse Certificate and Horse Lease Agreement forms are due to your County Extension Office. These forms are necessary so that you can participate in the San Juan County Fair.
  • 7/28:
    • Horse Health and Rider Waiver Form
    • Washington 4-H Horse Member Ethics Form
    • Fair Camping Reservations
    • Fair Entry Gate Passes/Wristbands Form/Horse Stall Fees

You will find these and all other important forms on this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

San Juan County 4-H Livestock Market Animal Auction Committee Deadlines

In order to participate in the auction, you will need to meet all enrollment deadlines, animal ownership deadlines, and otherwise be a 4-H member in good status. Participation in the auction requires your utmost attention to detail; it will help you develop your marketing and sales experience along with the challenges of raising animals for sale. Your animals will need to meet requirements. Please review ALL auction documents and requirements carefully, and ask your 4-H club leaders for assistance. You will find current “Livestock Auction Requirements” on this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

  • 6/1: For all 4-H members who will sell a large animal at auction (market beef, alternative beef, hog, meat goat, lamb), the “Intent to Sell” and “Sifting Committee Memorandum” forms are due to the County Extension Office.
  • 7/28: “Intent to Sell” and “Sifting Committee Memorandum” for 4-H members who will auction small livestock and/or eggs at the San Juan County Fair.
  • 8/16: Final weigh-in day. Livestock members will submit Producer Affidavits and Health Records for their market animals.

All forms are available for download here: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

Financial Support for Higher Education