4-H Policies & Procedures
- Washington 4-H Policies and Procedures Manual 2024-25 (PDF)
- SJC Leaders Council Policy
- San Juan County 4-H Horse Policy (4-H Horse Project Committee Guidelines and Policy located near bottom)
Club Resources
- Chartering 4-H Clubs in Washington State (PDF)
- Template for Club Constitution & By-laws for all new clubs (docx)
- Club Financial Information
- 4-H Year Completion Requirements
- 4-H Treasurer Leader Handbook
- SJC Club Renewal Packet Fillable (PDF)
- 4-H Club Volunteer Packet (PDF) includes Parliamentary Procedure and how to help youth lead their own meetings
Volunteer Resources
EP14 – New required training due June 2025 for all volunteers!
San Juan 4-H EP 14 Training information about course (PDF)
The landing page for the WSU EP 14 Protection and Safety of Minors training is located at: ELearning Website
Click on “Continue” to proceed. You will be taken to the login page to log into campus.extension.org Click the “Logon” button at the top right portion of the page.
If you already have a campus.extension.org account, you will be prompted to login. If not, you have three options for logon: 1) you may use an already existing Google account, 2) you may use an already existing Microsoft account or 3) you may create an account. The directions for creating an account are on the login page:
After you have created an account, you will be taken to the EP 14 opening screen.
Each volunteer will be asked for an enrollment key. Your group enrollment key will be provided by your program lead. The San Juan County enrollment key is EP14SJ4H
Quiz:
Click to access the quiz. Answer the question presented to move to the next topic.
Certificate:
Please send a copy of your completion certificate to the extension office. When you have viewed and/or printed your certificate, you may use the back arrow to return to the course or X out of your screen.
Livestock Market Participation Forms
Deadline for these forms: 7/1/2025 due to WSU Extension Office for all large animals; due with Fair Entry Online registration by 7/15/25 for all small animals and eggs.
Producer Affidavits and Health Records Due Wednesday before fair:
Animals must be vet checked before unloading animals into stalls.
Horse Documents: 4-H Horse Dept. Starts 8/12/25 (first day of Fair for 4-H)
General Horse Information:
- Horse Replacement Form
- Washington-4-H-Equine-Program-Rule-Book.March.2024 (PDF)
- San Juan County 4-H Horse Policy
Dressage and Medals Patterns:
- 2019 USEF Training Level Test 3 (PDF)
- 2019 Introductory Level – Test B (PDF)
- WDAA 2017 Western Dressage Introductory Level Test (PDF)
- 2018 Medals Patterns San Juan County 4-H (PDF)
Due by 5/15:
- C0233E 4-H Horse Certificate
- Horse Lease Agreement (PDF) (if applicable)
- Shared Animal Agreement Form (if applicable)
Due on 7/15:
In your Record Book, you will track your goals and accomplishments in 4-H, both in the current year (annual record book) and over all your years of participation (permanent record book).
4-H Record Books:
- San Juan County 4-H Club Member Requirements
- SJC Record Book Covers (Printable PDF)
- 4-H Permanent Record Book Level One (C0933): for Cloverbuds
- 4-H Annual Record Book Level One (C0932): for Cloverbuds
- 4-H Permanent Record Book Level Two (C0935): for Juniors, Intermediates, and Seniors
- 4-H Annual Record Book Level Two (C0934): for Juniors, Intermediates, and Seniors
- Please refer to WSU Publications for project-specific records: 4-H Projects and Publications
To better prepare your Record Book for judging, please refer to the evaluation guidelines.
Record book options from other counties:
Round Robin Scorecard and General 4-H Questions
Large Animal Round Robin
- Alpaca Round Robin Study Guide
- Cattle Round Robin Study Guide
- Goat Round Robin Study Guide
- Horse Round Robin Study Guide
- Sheep Round Robin Study Guide
- Swine Round Robin Study Guide