4-H Club Leaders Information

Tips for Running Efficient and Enjoyable 4-H Club Meetings

To help your club operate smoothly and ensure that all members have a positive experience, consider the following strategies:

• Organize Meetings Effectively: Plan meetings in advance, prepare an agenda, and share it with club members. This helps keep meetings on track and ensures everyone knows what to expect.
• Encourage Participation: Foster an inclusive environment where all members feel comfortable sharing ideas and taking part in discussions and activities.
• Delegate Responsibilities: Assign tasks or roles to different members, such as leading a game, preparing a presentation, or helping with setup and cleanup. This promotes teamwork and keeps everyone engaged.
• Include Fun Activities: Balance educational components with games, hands-on projects, or icebreakers to make meetings enjoyable and memorable.
• Celebrate Achievements: Recognize members’ accomplishments, whether it’s completing a project, volunteering, or demonstrating good leadership skills. Positive reinforcement motivates continued participation.

By implementing these approaches, your 4-H club can run efficiently and create a welcoming, fun atmosphere for all members.

Information to help manage your 4-H Club

Here is some helpful information to help you with your 4-H club:

• Lincoln-Adams 4-H News and Announcement
• 4-H Treasurer’s Handbook Club Leader Facilitation Guide (PDF) 
• American Income Life (AIL) Special Activities Coverage-for special events 
• Projects List for your Club  
• WSU 4-H Youth Development Program

• Request to Fundraise Form

Annual Financial Reports

Annual reports should be compiled and placed in a 3-ring binder.  The required 4-H Club financial reports, for and financial information are listed below that need to be in the 3-ring binder.

• Treasures Book to include ledger
• Secretary’s Book-minutes from all Club meetings
• Monthly bank statements for the past 4-H year
• Current copy of bank signature card
• All receipts and deposit slips
• A list of all donors, amounts donated and fundraising activities
• Annual Financial Summary Report
• Property Inventory Form

You can drop off your annual financial reports at the Adams Extension Office, 205 W Main, Ritzville or at the Lincoln Extension Office, 303 6th Street, Davenport by October 31st.

Annual Budget Report

The Club-Plan-Budget (PDF) due October 31st. You can email the budge to Julie Hartz.