4-H Enrollment

Program Contact: Randy Williams, Lincoln-Adams 4-H Program Coordinator
(509) 725-4171  • (509) 869-1818   • randy.williams@wsu.edu

Program Contact: Julie Hartz, Lincoln-Adams WSU Extension Program Assistant
(509) 659-3209  • Julie.hartz@wsu.edu

Enrollment Quick Links:

4hOnline Enrollment
General Club Enrollment Forms & Documents
List of Lincoln-Adams 4-H Groups

New to 4-H? Visit “What is 4-H?”

Potential new youth members should connect with head leaders of existing clubs, preferably in September or October. Some clubs accept new 4-H members throughout the year, others have date enrollment deadlines or enrollment caps based on safe number of youth for selected projects. More Information

Volunteer Leader Education & Certification is REQUIRED for New Leaders or leaders returning after a break in service for club and family 4-H involvement. 4-H Volunteer Education Information.

4-H Enrollment in Lincoln & Adams Counties

Most clubs begin the 4-H Year in October and November. The official 4-H year runs Oct. 1st through Sept. 31st. In Lincoln and Adams counties the General (head) club leaders can accept new members or assist additional previous year’s members to enroll as soon as possible after Oct. 1st..  Club group leaders may close enrollment to new members or projects to all at a date they specify in order to safely manage the group’s education and activities. A Club Group Leader may allow additional member or project enrollments according to their club’s policy till July 15th. After the initial fall enrollment meeting(s), Clubs and Family 4-H Groups may choose not to meet regularly till January or later but the leader is STILL REQUIRED to attend a 4-H Kick-Off Enrollment Session and assist as many of the returning members (minimum of at least 5 youth from at least 3 households for chartered Clubs) as possible to enroll by December 14th.   (Exception: NEW 4-H Clubs or Groups that form later in the year.)

4-H enrollments are entered and managed in 4hOnline. Each club and Family 4-H Group is required to send their General (head) leader to a 4-H Kick-Off Enrollment Education Session and/or communicate with County Enrollment Manager (Karen Robertson in Lincoln-Adams) prior to assisting youth members to enroll or re-enroll in the 4hOnline system.

• General (Head) Club/Family Leaders should respond to Extension office request for list of leaders & projects prior to enrollment opening for new 4-H year.
• 4-H Kick Off – New Year and Enrollment Information Meeting. General (Head) leaders of clubs, groups, and family 4-H, AND adult 4-H Club bank account signatories must attend a 4-H Kick Off. All other leaders are encouraged to attend.
• Most clubs will have their own “Enrollment Kick-Off Meetings” where the plans for the new 4-H year will be reviewed. Many will assist new members with information on how to enroll.
• Enroll in 4hOnline:
  • Adult and youth members may begin submitting enrollments in the 4hOnline system after Oct. 1 after checking with the General (head) leader of the club/group and/or the local extension office.
  • Be sure and use the family profile email from last year when logging in. Contact the Extension Office first if you are new, you aren’t sure if you already have a profile, or if your email has changed. Do NOT create a new profile if a member of your household is already in the system.
  • Click HERE for 4hOnline Information for Lincoln and East Adams Counties
  • Enrollments will NOT be official till accepted by the County 4hOnline enrollment manager – after “confirmation” by leader of club, payment received for youth members, and club/group met reporting requirements for previous year.
  • Changes for this year:
    • Volunteer Minimum Age: The minimum age for certified adult volunteers has been reduced from 19 to 18. A youth who has reached their 18^th birthday upon enrolling will have the option to enroll as a youth member or an adult volunteer. They cannot be enrolled as both and must choose. Once a member has elected to enroll as an adult volunteer, they may not revert their enrollment back to that of a member. 
    • 4-H Age Determination Date: The date 4HOnline will use to determine age date has been changed to October 1^st of the current 4-H year. It was previously set to September 30 of the current 4-H year. This only affects youth with a birthdate on October 1^st. If a youth turns 5 on October 1^st of the current 4-H year, they are eligible to participate in the 4-H program for the current year. Previously these youth were not eligible until the following 4-H year.
• Certified 4-H Volunteers should re-enroll ASAP after Oct. 1. Project enrollments for youth members can’t be accepted unless there is a currently enrolled project leader.
• New or not yet certified 4-H volunteers should contact your extension office before enrolling. In Lincoln or Adams Co. visit the Volunteer Education Page for more details.
• General (Head) Club leaders may begin helping members of NEW families to submit enrollments in the 4hOnline system as soon as enrollment opens after Oct. 1st.
  Parents should know whether or not their household already has a profile in the 4hOnline system. If unsure, contact the Extension Office.
• Financial Reporting for Previous Year for ALL Clubs/Groups due by Oct. 31st
  • Annual Financial Summary Form for ALL Clubs/Groups
    (Family 4-H and Groups without bank accounts complete top of form, write in “Group does not have a bank account or handle 4-H finances” and sign the bottom of the form)
  • Treasurers Records: Chartered Clubs and Groups with EIN & Bank account turn in Treasures’ Records including ledger, receipts, deposits slips, bank statements, etc.
  • Secretary’s Minutes: Chartered Clubs and Groups with EIN & Bank account turn Secretary’s Minutes for previous year to support financial decisions and approval of use of funds
  • Copy of current bank signature card for Chartered Clubs and Groups with EIN & Bank account
  • Inventory List of assets for Chartered Clubs, Groups, & County Committees with EIN & Bank Account
• December 14th Deadline for:
  • 4hOnline re-enrollment submissions: “Confirmation” in the 4hOnline system by chartered Clubs leaders/enrollment managers of all RETURNING youth members,
    – As many NEW members as possible should also enroll ASAP.
  • Annual Club Plan/Budget form  or Family Group Plan for the new 4-H year submitted to the Extension Office
  • Extension office will accept and officially enroll youth members of chartered clubs after Financial Reporting requirements are met, as soon as at least 5 youth from 3 different families (households) have enrollment submission in the 4hOnline system, and there are enrolled certified project leaders for all youth member projects.
  • Lincoln-Adams Horse ID Forms: Returning horse project members should submit the Lincoln-Adams 4-H Horse ID Form to the Extension Office as soon as they complete their 4hOnline enrollment.  Lincoln-Adams 4-H Horse ID Forms may be mailed, emailed, delivered or uploaded via the 4hOnline system.
    • April 1st FINAL Deadline for Horse Project Enrollment
      • Note: Horse project enrollment and Horse ID form submission may be required as early as January 1 for eligibility for some 4-H shows/events.

• July 15th – FINAL Date for enrollment and project changes in the 4hOnline system for Lincoln-Adams WA 4-H adult and youth members.
• Click Here for More General Club Enrollment Forms & Documents

Youth may participate in 4-H through:

• Community or Project Clubs
• Family/Individual 4-H
• After School Clubs/Programs (Short Term Enrollment)
• School Enrichment Programs (Short Term or Group Enrollment)
• Short-Term Activities  such as:
  Camp, Clinics, Exchange, Know Your Government and More!

Volunteers

4-H programs at the club, county, and state level are absolutely dependent on the availability of enrolled 4-H volunteers. “More” volunteers helps share the tasks needed for quality programs!

Adults 19 and over may serve as 4-H Volunteers in a variety of ways. Volunteers may affiliate with a specific club or clubs as group (head), project, activity, and/or resource leaders. Volunteers may also serve in coordination, activity, or resource roles for short-term, county, or state 4-H programs. Potential new leaders should check HERE for the application process.

Some roles may require only an hour or two a year! Other commitments may need up to 100 or more hours – spread out over the year or in “chunks,” depending on the role or program.

Once enrolled & certified, annual re-enrollment including Valuable Partnership agreement is required to maintain 4-H Volunteer Certification. Volunteers are also expected to record their 4-H Volunteer hours via the WSU online volunteer hours reporting system. Volunteers who do not report volunteer activity for 2 years will lose automatic certification & re-enrollment privileges. Volunteers who are unable to be “active” due to special circumstances and who wish to maintain their 4-H Volunteer Certification can contact the Extension Office.

WSU Extension Programs and employment are available to all without discrimination. Evidence of noncompliance may be reported through your local WSU Extension Office. To request accommodation for special needs, call 659-3209.

Questions about 4-H in Lincoln or Adams County WA?

• How to organize a new 4-H club, program, short-term, or after school activity?
• How to enroll youth in 4-H?
• How to volunteer?

Contact:
Julie Hartz, Lincoln-Adams WSU  Extension Program Assistant – 509-659-3209

Randy Williams – Lincoln-Adams 4-H Program Coordinator – 509-869-1818

Bridget Rohner, WSU Extension Human Development Educator, Adams, & Lincoln Counties
509-725-4171

Extension is for Everyone

Extension programs and policies are consistent with federal and state laws and regulations on nondiscrimination regarding race; sex/gender; sexual orientation; gender identity/expression; religion; age; color; creed; national or ethnic origin; physical, mental, or sensory disability, including disability requiring the use of a trained service animal; marital status, genetic information, and/or status as an honorably discharged veteran or member of the military. Report concerns to oeo.wsu.edu, 509-335-8288, or your local Extension office. Requests for special accommodations at Lincoln-Adams Extension Events can be made at least two weeks in advance by calling 509-659-3209 or 509-725-4171.