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4-H Council Meeting Minutes

Program Contact: Tracie Hanson, 4-H Program Coordinator
(360) 482-2934 • tracie.hanson@wsu.edu

Grays Harbor 4-H Council Minutes

02-19-26 GH 4-H Council Meeting Notes – PDF Draft

The Grays Harbor County 4-H Council invites you to join us for our monthly 4-H Council meeting, generally held at 6:30 pm on the third Thursday of each month. Join the monthly 4-H Council meeting via Zoom or at the WSU Extension office in Elma for in person participation.  All 4-H community members are encouraged to attend and hear updates, ask questions and provide public comment.

February 19, 2026 Minutes:

  1. Call the meeting to order & Attendance – Nancy G., 4-H Factory; Cathy C., Humptulips Valley Hustlers; Kassi S. & Leann S., North Coast Country Crew; Farralee W-B., GH 4-H Council; Cindy K., GH 4-H Council; Danielle E., Klassy K-9s; Mary P., Brady Bunch; Patience T., Brady Bunch;  Tracie H., WSU Extension staff 
  2. Flag Salute and 4-H Pledge – 
  3. Welcome Guests – 
  4. Approval of previous meeting minutes – MSP
  5. Financial Report – Farralee –  
  6. Communications – n/a
  7. Reports of Project Groups      
    1. Horse Council – Many clinics and workshops scheduled, with the first mandatory meeting of the year scheduled for March 2 and the second mandatory meeting of the year scheduled for June 1.  
    2. Camp – Counselor trainings are moving along as scheduled, with the next session hosted at the Mason County Extension office March 7 
  8. Committee Reports * 
    1. Recognition & Awards – 
      1. Year Pins & Awards – 
      2. Record Books – establish guidelines for recognizing 4-H market livestock records – potentially recognize participation at the Celebrate Our Kids event?  Consider transitioning Senior 4-H members to a more detailed recordkeeping format for 2027?  Discussion included concern about losing the interest of Senior 4-H members if additional requirements are added.  Can we see examples of what clubs are using?  Dan & Tracie to bring potential guidelines to the April meeting.  
      3. Event venue – Secured
      4. Supplies & Logistics – inventory will need to take place in conjunction with Spring Bingo, etc.
      5. Dessert Auction – defer discussion to later in the year
      6. Spaghetti Feed – defer discussion to later in the year
    2. 4-H Fair – 
      1. 4-H Fair Cmte meeting – Next meeting will take place on Monday, March 9.  
      2. Recap of 4-H Fair Sup’t Soup Social – great conversation with 4-H Superintendents supporting each other.  
  9. Council Reps Report 
    1. Panhandle – maintenance projects underway in preparation for the busy season 
    2. G.H. Youth Livestock Auction – Established dates for annual information meeting at Elma High School (Wednesday, May 6) and Weigh-in/tagging event on the GHC Fairgrounds property (Saturday, May 9).  Registration for GHYLA participation due March 15 at https://forms.gle/r7wauey3cmJgqTTQ9
  10. 4-H Youth Development Report
    1. Tracie Hanson, 4-H Program Coordinator – Encourage members to enroll in 4-H Online as soon as possible and begin the process of registering project animals that may be exhibited at the county fair to streamline the entry process in FairEntry this summer.  
    2. Dan Teuteberg, 4-H Youth Development Regional Specialist –  
  11. Current Activities
  • Feb 25 Record Book Workshop, 6:00 pm, WSU Extension ofc, Elma
  • Mar 1 4-H Public Presentation Workshop (1 of 3), 3pm, WSU Extension office, Elma
  • Mar 1 4-H Camp Registration Opens (Phase 1 – Active members enrolled by 12/1)
  • Mar 2 4-H Horse Council Meeting, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/975732070
  • Mar 7 4-H Summer Camp Counselor Training, WSU Extension office, Shelton & Applications Due
  • Mar 9 4-H Fair Committee Meeting, 6:30 pm, WSU Extension office, Elma or Zoom
  • Mar 15 GHYLA Registration Due via Google Forms * link to be announced * 
  • Mar 17 GH 4-H Horse Council Hosts Equine Showmanship Clinic, 5:30 pm, GHC Fair Livestock Arena
  • Mar 19 GH 4-H Council Mtng, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/292376086
  • Mar 25 Record Book Workshop, 6:00 pm, WSU Extension ofc, Elma
  • Mar 26 4-H Camp Registration Opens (Phase 2 – Active members enrolled by 4/1)
  • Mar TBD Spring Dessert Auction Sign-up Due
  • Mar TBD Super Saturday Event Registration Due
  • Apr 1 Submit 4-H enrollment to be eligible to exhibit 4-H projects at county fair
  • Apr 11 Super Saturday (morning), WSU Extension office, Elma
  • Apr 12 GH 4-H Council Hosts Spring Bingo, 1 pm, GHC Fairgrounds, Borden-Seabert Hall (Dog Barn)
  • Apr 14 GH 4-H Horse Council Hosts Equine Showmanship Clinic, 5:30 pm, GHC Fair Livestock Arena
  • Apr 16 4-H Camp Registration Opens (Phase 3 – all 4-H participants until filled or 6/15)
  • Apr 16 GH 4-H Council Mtng, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/292376086
  • Apr 19 4-H Public Presentation Workshop (2 of 3), 3pm, WSU Extension office, Elma
  1. Unfinished Business 
    1. Schedule & plans for the new 4-H year
      1. Dates for Public Presentation workshops – Sundays at 3pm (3/1, 4/19 & 5/3), WSU Ext. ofc, Elma
      2. Waiting to see about participation in the Public Presentation workshops before scheduling a county event.  If needed, 4-H members could schedule a presentation to be judged before the May 4-H Council meeting.
    2. Election of Officers & Voting – Secretary nomination – Patience T. was elected as the new GH 4-H Council Secretary and is working with Tracie to finalize the 4-H volunteer enrollment process. 
      Other open positions:  Committee Members, At Large Members – 
    3. Scholarship – Coordinate Review Committee for early May
    4. Volunteer coverage through American Income Life (AIL) – Tracie and Farralee working to finalize this process based on current volunteer numbers ($1/vol + $2/horse vol), coverage would total $125.00
    5. Record Book Workshop Series in partnership with 4-H Horse Council – The next workshop is scheduled for Wednesday, February 25th, from 6-8pm & March 25th, from 6-8pm
    6. Spring Bingo – Sunday, April 12th  
      1. Dessert auction (Carrie), nachos/snacks (Mary has a Brady Bunch family), etc. will be incorporated into the event.  Farralee, Cathy & Dani to be a part of the subcommittee (meeting on Tuesday, March 24 at 6pm).  Farralee to conduct inventory.  Carrie has bingo numbers.  Consensus to continue with the same pricing structure as last year (15 bingo cards for $15) Nancy confirmed that David Wyatt would act as auctioneer.  
      2. Check out draft registration form for dessert auction at  https://forms.office.com/r/Y9zrSi4kLf 
    7. Public Presentation workshop series – Cindy & Jessica, plus Bethany – 3/1, 4/19 & 5/3 
    8. WA State 4-H Policy Recommendation Update – Nancy & Cindy 
  2. New Business
    1. Super Saturday – Project Day event scheduled for April 11 – Cindy
      1. Workshop logistics, topics, and volunteer support needed 
      2. Registration is due 3/29 in 4-H Online & at https://supersaturdaygh26.4honline.com/
    2. Teen Rally leadership event scheduled for May 2-3 at Panhandle
      1. Registration is due 4/13 in 4-H Online & at https://westsideteenrally26.4honline.com/
      2. Open to 4-H members and community members 8th grade and above
      3. Includes an adult volunteer training portion focused on building skills to better partner with teens. “Facilitate the Awesome”
  3. Other topics of Interest, Club Reports, Club Spotlight, or unfinished Reports or Discussions 
  4. Adjourn Meeting 


Next Executive Board Meeting:  March 19 @ 6:30 PM via Zoom & WSU Extension Office
Next Leaders Council Meeting:  April 16 @ 6:30 PM via Zoom & WSU Extension Office

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