Grays Harbor 4-H Council Minutes

The Grays Harbor County 4-H Council invites you to join us for our monthly 4-H Council meeting, generally held at 6:30 pm on the third Thursday of each month. Join the monthly 4-H Council meeting via Zoom or at the WSU Extension office in Elma for in person participation.  All 4-H community members are encouraged to attend and hear updates, ask questions and provide public comment.

April 16, 2026 Minutes:

1. Call the meeting to order & Attendance – Dani E., Klassy K-9’s; Cathy C., Humptulips Valley Hustlers; Laura D-B., Leann S. and Kassie S., North Coast Country Crew; Dan T., WSU Extension Office; Farralee W-B., GH 4-H Council; Mary P., Brady Bunch/GH 4-H Council
2. Flag Salute and 4-H Pledge –
3. Welcome Guests – Lindsey L. and Mandy B., East County Alliance
4. Approval of previous meeting minutes – Motion to accept the minutes of the March meeting was given by Cathy C. and seconded by Dani E.
5. Financial Report – Farralee – Finance report was given from the bank statement of March 2- 31, 2026.  Checking account balance is $9,560.80 with 613.00 for Biosecurity, $3,730.00 for Leadership, $332.64 for Club Start-up and $4,885.16 general 4-H.  Savings account balance is $4,980.44.
6. Communications –
7. Reports of Project Groups
   1. Horse Council –  Successful Showmanship clinic on April 14th.  Scheduled for a Small Equine clinic on April 28th and are working on their Hairy Horse Show in early May.
   2. Camp – Camp counselors are close to finishing all their training and so far numbers seem to be good for attendees.  Rhonda is filling in as the manager while Taylor is on paternity leave.
8. Committee Reports *
   1. Recognition & Awards –
      1. Year Pins & Awards –
      2. Record Books – 
      3. Supplies & Logistics – Thursday, November 12th
      4. Dessert Auction & Spaghetti Feed –
   2. 4-H Fair –
      1. 4-H Fair Cmte meeting Recap – 
      2. Plans for 4-H Fair Sup’t Summer Mtng – Scheduled for 5:30pm Thursday, June 18.  Mary will build a Kahoot as the fun activity!  Farralee will coordinate food/snacks. 
9. Council Reps Report
   1. Panhandle –
   2. G.H. Youth Livestock Auction – May 6th is a mandatory meeting and May 9th is the tagging day.
10. 4-H Youth Development Report
    1. Tracie Hanson, 4-H Program Coordinator – 
    2. Dan Teuteberg, 4-H Youth Development Regional Specialist –  As we are getting closer to fair, please make sure to ask if there is anything your club may need!  We will have a new vet this year at the fair – Dr. Feist, who is a 4-H alumni from Mason County.
11. Current Activities
    • Apr 1 Submit 4-H enrollment to be eligible to exhibit 4-H projects at county fair
    • Apr 16 4-H Camp Registration Opens (Phase 3 – all 4-H participants until filled or 6/15)
    • Apr 16 GH 4-H Council Mtng, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/292376086
    • Apr 19 4-H Public Presentation Workshop (2 of 3), 3pm, WSU Extension office, Elma
    • Apr 30 GH 4-H Council Scholarship Applications Due
    • Apr 30 Horse Certificates Due to WSU Extension office
    • May 1 Submit final 4-H project updates for existing enrollments
    • May 4 4-H Horse Council Meeting, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/975732070
    • May 6 Grays Harbor Youth Livestock Auction Mandatory Information Meeting, EHS 5:30 pm or 6:30 pm
    • May 8-9 4-H Camp Counselor Training, Panhandle Lake 4-H Camp
    • May 9 Dog Project PreFair Clinic (Preregistration required)
    • May 9 & 10 GH 4-H Horse Council Hosts, Hairy Horse Show & Clinic, GHC Fairgrounds Arena
    • May 19 Small Equine Clinic Series, 5:30p, GHC Fairgrounds Livestock Arena
    • May 21 GH 4-H Council Mtng, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/292376086
    • May 21 4-H Market Livestock Recordbook Check-in, WSU Extension ofc, Elma 1-6pm (scheduled times)
    • May 23 Horse Project Trail Clinic at Ridge Creek Farm, Shelton
    • May 25 WSU Extension ofc CLOSED in observance of Memorial Day
    • May 27 Record Book Workshop, 6:00 pm, WSU Extension ofc, Elma
    • May 27 GHC Fairgrounds Vol Mtng, hosted by GH Fair Staff & Board 6pm, GHC Fair Pavilion (tentative)
12. Unfinished Business
    1. Schedule & plans for the new 4-H year
       1. Waiting to see about participation in the Public Presentation workshops before scheduling a county event. 
    2. Election of Officers & Voting – Other open positions:  Secretary, Cmte Members & At Large Members 
    3. Scholarship – Coordinate Review Committee for early May – Cindy K. would like to be involved – Extend the deadline to May 15th.  As of today we have not received any application.
    4. Record Book Workshop Series in partnership with 4-H Horse Council –   
    5. Spring Bingo – Update – Farralee, Cathy & Dani
       1. Inventory – (Farralee)
       2. Dessert auction (Carrie)
       3. Nachos/snacks (Mary)
       4. Financial overview –
    6. Public Presentation workshop series – Cindy & Jessica, plus Bethany – 4/19 & 5/3. If needed, 4-H members could schedule a presentation to be judged before the May 4-H Council meeting.  The committee would like to have the mic/speaker system available for members to practice at both upcoming sessions.  
    7. Super Saturday Update – Successful event with about 15 members participating.
    8. Teen Rally leadership event scheduled for May 2-3 at Panhandle – Cancelled because not enough people signed up – a lot of other events happening those days.
    9. What type of support do Club Leaders need/want from Council?  What keeps clubs from attending?
       1. Content/topics?
       2. Community/support?
       3. Other? 
13. New Business
    1. Review Constitution & Bylaws for updating RE Schedule of Executive Board Meetings, etc.
14. Other topics of Interest, Club Reports, Club Spotlight, or unfinished Reports or Discussions
    1.  Should we invite the new vet to our June 18th Superintendents meeting.
15. Adjourn Meeting – 8:14pm
    • Next Executive Board Meeting:  May 21 @ 6:30 PM via Zoom & WSU Extension Ofc
    • Next Leaders Council Meeting:  June 18  @ 6:30 PM (following sup’t mtng) via Zoom & WSU Extension Office