Grays Harbor 4-H Council Minutes

The Grays Harbor County 4-H Council invites you to join us for our monthly 4-H Council meeting, generally held at 6:30 pm on the third Thursday of each month. Join the monthly 4-H Council meeting via Zoom or at the WSU Extension office in Elma for in person participation.  All 4-H community members are encouraged to attend and hear updates, ask questions and provide public comment.

June 18, 2026 Minutes:

1. Call the meeting to order  & Attendance – 7:11 pm
2. Dani E., Klassy K-9’s; Cindy K., GH 4-H Council; Nancy G., 4-H Factory; Cathy C., Humptulips Valley Hustlers;  Mary P., Brady Bunch/GH 4-H Council; Farralee W-B., GH 4-H Council; Kassi S., North Coast Country Crew; Tracie H., WSU Extension staff;
3. Flag Salute and 4-H Pledge –
4. Welcome Guests – Corree D.
5. Approval of previous meeting minutes – Previous minutes were approved with a correction of the spelling of Kassi’s name.
6. Financial Report – Farralee – Finance report was given from the bank statement of May 1 – 31, 2026.  Checking account balance is $11,097.80 with $613.00 designated as Biosecurity, $3,730.00 for Leadership, $332.64 for Club Start-up and $6,446.16 as general 4-H.  Savings account balance is $4.980.52.
7. Communications –
   1. Grocery Outlet outreach and updates RE Mother’s Day Fundraiser Event – Great community engagement and Grocery Outlet would love to do this in the future.
8. Reports of Project Groups
   1. Horse Council –  Pre Fair will be June 27-28.
   2. Camp – Registration is closed.  A few camper fees are still coming in.  Working on cabin placement/rooming requests.
9. Committee Reports *
   1. Recognition & Awards –
      1. Year Pins & Awards – Try to get more feedback
      2. Record Books – 
      3. Supplies & Logistics –
      4. Dessert Auction & Spaghetti Feed –
   2. 4-H Fair –
      1. 4-H Fair Cmte meeting Recap – 
      2. 4-H Fair Sup’t Summer Mtng – 
10. Council Reps Report
    1. Panhandle – Cathy’s club attended the Fishing Derby, with fun had by all!
    2. G.H. Youth Livestock Auction – June 15th committee meeting
11. 4-H Youth Development Report
    1. Tracie Hanson, 4-H Program Coordinator –  Will be out of the office beginning June 19th and returning July 6th.
    2. Dan Teuteberg, 4-H Youth Development Regional Specialist – Beginning the budget process.
12. Current Activities
13. June 13-30         Table Setting Workshop Series (preregistration required by 6/8)
14. June 19               WSU Extension ofc CLOSED in observance of Juneteenth
15. June 20               Sheep Clinic Series (2 of 3), 11a, GHC Fairgrounds
16. June 22               Fair Camping Reservations Open at the GHC Fairgrounds office
17. June 23, 25 & 30             FairEntry Support Office Hours, 3-7 pm, WSU Extension office, Elma
18. June 23               4-H Market Livestock Recordbook Check-in, WSU Extension ofc, Elma 9a-6p (scheduled times)
19. June 24               Record Book Workshop, 6:00 pm, WSU Extension ofc, Elma
20. June 24               GHC Fairgrounds Vol Mtng, hosted by GH Fair Staff & Board 6pm, GHC Fair Pavilion
21. June 28 & 29    GH 4-H Horse Council Hosts PreFair Clinic & Show at GHC Fairgrounds, Elma
22. July 3                   WSU Extension ofc CLOSED in observance of Independence Day
23. July 6                   4-H Horse Council Meeting, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/975732070
24. July 6                   Animal Entry information DUE to FairEntry by 9:59p http://www.fairentry.com/Fair/SignIn/23268
25. Unfinished Business
    1. Schedule & plans for the new 4-H year
    2. Election of Officers & Voting –
       1. Other open positions:  Cmte Members & At Large Members 
    3. Scholarship – Committee Recommendations – Cindy & Farralee – Farralee will contact Paige regarding her payment choice.
    4. Record Book Workshop Series in partnership with 4-H Horse Council –  Next workshop is June 24th.  The July 15th workshop may be canceled.
    5. Invited Dr. Feist to the June 18th Superintendents meeting – Many requirements we need to get up-to-speed on.
    6. What type of support do Club Leaders need/want from Council?  What keeps clubs from attending?
       1. Content/topics?
       2. Community/support?
       3. Other? 
26. New Business
    1. Review Constitution & Bylaws for updating RE Schedule of Executive Board Meetings, etc. – Defer to a future meeting to allow more review and discussion time? 
27. Other topics of Interest, Club Reports, Club Spotlight, or unfinished Reports or Discussions
    1. With the Pullorum Typhoid testing required of birds 90 days prior to fair and the cost associated with the testing,  Cindy made a motion to have the 4-H Council cover $10 per bird, per member, up to 6 birds, using the Biosecurity funds to cover testing costs.  Motion was seconded by Kassi.  After the Superintendents meeting, Mary spoke with Dan regarding the testing cost issue and Dan said WSU could cover an additional $1,000 if needed.  The superintendent, at their discretion, can choose to have all the costs covered for a member to get their bird tested.
28. Adjourn Meeting – 7:51 pm
    
    Next Leaders Council Meeting:  July 16 & August 20 @ 6:30 PM via Zoom & WSU Extension Office