Grays Harbor 4-H Council Minutes

The Grays Harbor County 4-H Council invites you to join us for our monthly 4-H Council meeting, generally held at 6:30 pm on the third Thursday of each month. Join the monthly 4-H Council meeting via Zoom or at the WSU Extension office in Elma for in person participation.  All 4-H community members are encouraged to attend and hear updates, ask questions and provide public comment.

July 16, 2026 Minutes:

1. Call the meeting to order & Attendance – 6:40pm
2. Tracie, Farralee, Mandy, Dani, Cindy, Cathy, Mary, Nancy, Cassie, Denise
3. Flag Salute and 4-H Pledge –
4. Welcome Guests –
5. Approval of previous meeting minutes – Motion to accept the minutes of the June meeting was made by Dani and seconded by Cathy. Motion passed.
6. Financial Report – Farralee –
7. Communications –
   1.  
8. Reports of Project Groups
   1. Horse Council –  Updates from Tracie – pre-fair & ride nights were successful
   2. Camp – Camp wrapped up today
9. Committee Reports *
   1. Recognition & Awards –
      1. Year Pins & Awards – Try to get more feedback
      2. Record Books –  discussion on providing feedback to youth that enter on next steps for submitting their record books for the end of the 4-h year awards, and encourages youth to participate next year.  Farralee and Nancy will work on scoring these.
      3. Supplies & Logistics –
      4. Dessert Auction & Spaghetti Feed –
   2. 4-H Fair –
      1. 4-H Fair Cmte meeting Recap – discussion -help for state fair registration, senior recognition, 4-H in action needs youth volunteers, look at budget for next year
      2. *Still life judges – Farrallee will make appreciation baskets
      3. need clarification on judges IE photography judge is traveling a great distance to our fair – Mary will check on this
      4. *Discussion of having a raffle during fair Tabled for next year
10. GHC Fair Volunteer Mtng – 
    • *The fair has been out of compliance, the new vet is working to make sure all rules are followed.  Discussed the need for communicating this to families so that everyone better understands the new process, will update 4-H book to include the rules.  Poultry will be able to have a rapid test at vet check in next year.
    • **Discussed providing animal requirements/updates/rules at the fall club kickoff so all leaders are aware and communicate to their clubs.
11. Council Reps Report
    1. Panhandle – No Report
    2. G.H. Youth Livestock Auction – Nancy – July 13th committee meeting no new information to share
12. 4-H Youth Development Report
    1. Tracie Hanson, 4-H Program Coordinator – busy getting ready for fair and fair entries
    2. Dan Teuteberg, 4-H Youth Development Regional Specialist – on the mend!
13. Current Activities
    • July 14, 16 & 17: FairEntry Registration Support (Still Life only), 3-7 pm, WSU Extension office, Elma
    • July 15 and/or 22: GHC Fairgrounds Vol Mtng, hosted by GH Fair Staff & Board 6pm, GHC Fair Pavilion
    • July 15: Grays Harbor Youth Livestock Auction – “Authorization to Sell” form to GHYLA online Form
    • July 20-23: 4-H Still Life Entries Accepted at WSU Extension Office
    • July 26: 4-H Record Book Entries Submitted at GHC Fairgrounds, Pavilion, 1-6 p
    • July 26: 4-H Still Life Entries Submitted at GHC Fairgrounds, Pavilion, 1-6 p
    • July 26: 4-H FairEntry information DUE to FairEntry by 9:59p http://www.fairentry.com/Fair/SignIn/23268
    • July 28: 4-H Plant Science, Baked Goods & Food Entries Submitted at GHC Fairgrounds, Pavilion, 1-6 p
    • July 28: Animal Haul-in at GHC Fairgrounds, Times established by GHC Fairgrounds Team
    • July 29-Aug 1:  Grays Harbor County Fair, “Dancing with the Steers”
    • Aug 2: Nominations Due for Outstanding & Versatile Horseman Awards
    • Aug 2: Animal Haul-Out for most 4-H Project Exhibitors * Time TBA by GHC Fairgrounds Team*
    • Aug 2: State 4-H Fair Team Meeting for Equine Exhibitors 8:00 am, WSU Extension office, Elma
    • Aug 10 & 11: State 4-H Fair Qualifying Still Life Entries Accepted at WSU Extension Office
    • Aug 10: GH 4-H Horse Council Meeting, 6:30 pm via Zoom or the WSU Extension office
    • Aug 20: GH 4-H Council Mtng, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/292376086
    • Aug 31: State 4-H Fair Qualifying Still Life Entries Accepted in Puyallup 1-6p
    • Sept 1: State 4-H Fair Qualifying Still Life Entries Accepted in Puyallup 9a-6p
14. Unfinished Business
    1. Schedule & plans for the new 4-H year
    2. Election of Officers & Voting –
       1. Other open positions:  Cmte Members & At Large Members 
    3. Scholarship Updates – Cindy & Farralee – Rylee & Paige were awarded scholarships and will be recognized with the seniors during fair
    4. Record Book Workshop Series in partnership with 4-H Horse Council –  
    5. Review Constitution & Bylaws RE Schedule of Executive Board Meetings, etc.  Defer to a future meeting to allow more review and discussion time. 
    6. Update on poultry project – Pullorum Typhoid testing update
    7. What type of support do Club Leaders need/want from Council?  What keeps clubs from attending?
    • Content/topics?
    • Community/support?
    • Other? Discussion: requiring representatives from each club attend council meetings, lots of ideas, and thoughts to continue with after fair
15. New Business
    1. Pocket Pets – discussion on pocket pets at fair and presentations. Cathy will work on pocket pets for next year.
    2. Discussed Grocery Outlet fundraiser. North Coast Country Crew was the only club who had youth members participating. A motion was made by Cindy and amended by Cathy to give the total amount raised at Grocery Outlet to North Coast County Crew and seconded by Farralee. Motion passed.
16. Other topics of Interest, Club Reports, Club Spotlight, or unfinished Reports or Discussions
    1.  
17. Adjourn Meeting –  Motion to adjourn was made by Cathy at 8:17pm.
    • Next Leaders Council Meeting:  August 20 & September 17 @ 6:30 PM via Zoom & WSU Extension Office