Grays Harbor 4-H Council Minutes

The Grays Harbor County 4-H Council invites you to join us for our monthly 4-H Council meeting, generally held at 6:30 pm on the third Thursday of each month. Join the monthly 4-H Council meeting via Zoom or at the WSU Extension office in Elma for in person participation.  All 4-H community members are encouraged to attend and hear updates, ask questions and provide public comment.

May 21, 2026 Minutes:

1. Call the meeting to order & Attendance – 6:39pm
2. Dani E., Klassy K-9’s; Cindy K., GH 4-H Council; Nancy G., 4-H Factory; Cathy C., Humptulips Valley Hustlers; Mary P., Brady Bunch/GH 4-H Council; Farralee W-B., GH 4-H Council; Leann & Kassie S., North Coast Country Crew; Tracie H., WSU Extension staff
3. Flag Salute and 4-H Pledge –
4. Welcome Guests – Mandy B., East County Alliance; Abigail S., North Coast Country Crew
5. Approval of previous meeting minutes – Motion to approve April meeting minutes was brought by Dani E. and seconded by Abby S.
6. Financial Report – Farralee – Finance report was given from the bank statement of April 1 – 30, 2026.  Checking account balance is $11,121.80 with $613.00 designated as Biosecurity, $3,3730 for Leadership, $332.64 for Club Start-up and
7. $6,446.16 as general 4-H.  Savings account balance is $4,980.48.
8. Super Saturday expenses and follow-up – Reimbursement to Cindy K. in the amount of $17.14  for water and snacks at Super Saturday was brought before the council.  Cathy C. motioned to reimburse Cindy with a second from Leann S.
9. Communications –
   1. Grocery Outlet outreach and updates RE Mother’s Day Fundraiser Event – The event was a huge success, selling out of roses on Friday and only a handful of bouquets were left by Mother’s Day.  Total sales reached $6,635.00 with 10% or $663.50 being donated to GH 4-H.
10. Reports of Project Groups
    1. Horse Council –  Upcoming events include assorted clinics andHairy Horse shows with Pre-Fair the end of June.
    2. Camp – The final counselor training is set for June 13th.  Registration is still open for Juniors and Intermediate.  Camp theme is Prehistoric Panhandle and is taking place July 11 – 16.
11. Committee Reports *
    1. Recognition & Awards –
       1. Year Pins & Awards – Pin inventory is complete, but we will wait until after the fair to place an order.
       2. Record Books –  This year we will have two options for submission:  4-H Horse program and/or* Other 4-H programs.  Thank you to the GH Mounted Posse for offering monetary prizes!
       3. Supplies & Logistics –
       4. Dessert Auction & Spaghetti Feed –
    2. 4-H Fair –
       1. 4-H Fair Cmte meeting Recap –  Wrapping up the Exhibitor Guide and Fair Supplement with an anticipated release date of June 1st.  Wednesday, July 22nd: 3:30 Still Life building cleaning and set up, 5:00 Still Life Volunteer/Judges orientation and a Volunteer ‘Check-In’ meeting (TBD).
       2. Plans for 4-H Fair Sup’t Summer Mtng – Scheduled for 5:30pm Thursday, June 18.  Mary will build a Kahoot as the fun activity!  Farralee will coordinate food/snacks.  The Council meeting follows at 6:30pm.
       3. Would it be possible to record the Superintendent  Summer meeting in case some are not able to attend? 
12. Council Reps Report
    1. Panhandle – Fishing Derby this weekend.
    2. G.H. Youth Livestock Auction – May 6th mandatory meeting and May 9th tagging day.  No committee meetings have been scheduled as of yet.  Can the rules be posted on the 4-H page?
13. 4-H Youth Development Report
    1. Tracie Hanson, 4-H Program Coordinator –  Thank you volunteers for all you do!!  There has been a record book check-in with 3 families and 6 youth.  Don’t forget you must do a record book if you are participating in the Youth Livestock Auction.  Tracie will out of the office June 19th, returning on July 6th.
    2. Dan Teuteberg, 4-H Youth Development Regional Specialist – Dan will be having surgery at the end of June and will be out through fair.
14. Current Activities
    • May 23   Horse Project Trail Clinic at Ridge Creek Farm, Shelton
    • May 25   WSU Extension ofc CLOSED in observance of Memorial Day
    • May 27   Record Book Workshop, 6:00 pm, WSU Extension ofc, Elma
    • May 27   GHC Fairgrounds Vol Mtng, hosted by GH Fair Staff & Board 6pm, GHC Fair Pavilion
    • May 30   Sheep Clinic Series (1 of 3), 11a, GHC Fairgrounds
    • May 30   Pack Goat Clinic Series (3 of 3), 1-3p, GHC Fairgrounds
    • June 1 FairEntry Opens for 4-H members to enter animal and still life class information at http://www.fairentry.com/Fair/SignIn/23268  
    • June 1   4-H Horse Council Meeting, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/975732070
    • June 8   Table Setting Registration Due if space is still available https://forms.cloud.microsoft/r/cehP4PShes
    • June 13   4-H Camp Counselor Training, WSU Extension office, Elma
    • June 13-30   Table Setting Workshop Series * 4 day workshop series with a limited number of spaces.
    • June 15  4-H Market Livestock Recordbook Check-in, WSU Extension ofc, Elma 9a-6p (scheduled times)
    • June 17   4-H Market Livestock Recordbook Check-in, WSU Extension ofc, Elma 1-6pm (scheduled times)
15. Unfinished Business
    1. Schedule & plans for the new 4-H year
    2. Election of Officers & Voting –
       1. Secretary – nomination – Leann S. nominated Mandy Biggs with Dani E. seconding and Cathy C. motioned to elect Mandy with Cindy K. seconding.
       2. Other open positions:  Cmte Members & At Large Members – Dani E. made a motion to nominate and elect Kassie S. as At Large Member with Leann S. seconding.
    3. Scholarship – Committee Recommendations – Cindy & Farralee – One applicant as of today.
    4. Record Book Workshop Series in partnership with 4-H Horse Council –  Next workshop is scheduled for Wednesday, May 27th at 6pm.
    5. Public Presentation workshop series – Cindy & Jessica, plus Bethany – 4/19 & 5/3.  The series of workshops was very successful!  At the May workshop 4 members presented their presentation and 2 did a partial presentation.  If needed, 4-H members could schedule a presentation to be judged  prior to 4-H Fair Cmte Mtng on June 8.
    6. Should we invite Dr. Feist to the June 18th Superintendents meeting?  Yes
    7. What type of support do Club Leaders need/want from Council?  What keeps clubs from attending?
       1. Content/topics?
       2. Community/support?
       3. Other?  Can we email club leaders and ask them if they have questions or need support? We have 13 clubs.  Can we send a letter outlining what the Council is, who we are and what we do?  Mary will draft a letter for the board to review before sending to club leaders.
16. New Business
    1. Review Constitution & Bylaws for updating RE Schedule of Executive Board Meetings, etc.
17. Other topics of Interest, Club Reports, Club Spotlight, or unfinished Reports or Discussion
18. Adjourn Meeting – 8:14pm
    Next Leaders Council Meeting:  June 18  @ approximately 6:30 PM (following sup’t mtng) via Zoom & WSU Extension Office and Next Leaders Council Meeting:  July 16 @ 6:30 PM via Zoom & WSU Extension Office