Grays Harbor 4-H Council Minutes

12-18-25 GH 4-H Council Meeting Notes – Draft (pdf)

The Grays Harbor County 4-H Council invites you to join us for our monthly 4-H Council meeting, generally held at 6:30 pm on the third Thursday of each month. Join the monthly 4-H Council meeting via Zoom or at the WSU Extension office in Elma for in person participation.  All 4-H community members are encouraged to attend and hear updates, ask questions and provide public comment.

March 19, 2026 Minutes:

1. Call the meeting to order (at 6:36 pm) & Attendance – Cathy C., Humptulips Valley Hustlers; Jessica Q., Best of Times; Nancy G., 4-H Factory; Kassi S. & Leann S., North Coast Country Crew; Dani E., Klassy K-9s; Cindy K. & Farralee W.-B., Volunteers R Us
2. Flag Salute and 4-H Pledge –
3. Welcome Guests –
4. Approval of previous meeting minutes –
5. Financial Report – Farralee – American Income Life supplemental policy for volunteers has been secured
6. Communications – The GH 4-H Council Secretary role is open
7. Reports of Project Groups
   1. Horse Council – Horse Certificates are due 4/30 to WSU Extension office.  First showmanship clinic went well with 10 youth participating, including 2 who are brand new. 
   2. Camp – Mary would like to connect with the Camp Committee about updates/reports for the Council
8. Committee Reports *
   1. Recognition & Awards –
      1. Year Pins & Awards –
      2. Record Books – Dan & Tracie to bring potential market livestock guidelines to the April meeting (deferred to the May meeting).  First 4-H Market Livestock Recordkeeping Check-in day is Thursday, May 21, from 1-6pm & e-board members are welcome to observe and be involved in the review process. 
      3. Event venue – Secured
      4. Supplies & Logistics – inventory will need to take place in conjunction with Spring Bingo, etc.
      5. Dessert Auction – defer discussion to later in the year
      6. Spaghetti Feed – defer discussion to later in the year.  Mary has already secured some donations for food items
   2. 4-H Fair –
      1. 4-H Fair Cmte meeting Recap – Next meeting will take place on Monday, April 13. 
      2. Plans for 4-H Fair Sup’t Summer Mtng – Tentatively scheduled for 5:30pm Thursday, June 18.  Mary will build a Kahoot as the fun activity!  Farralee will coordinate food/snacks. 
9. Council Reps Report
   1. Panhandle – Is Linda H. the current contact?  Mary would like to connect with her about reports for upcoming months
   2. G.H. Youth Livestock Auction – Annual information meeting at Elma High School (Wednesday, May 6) and Weigh-in/tagging event on the GHC Fairgrounds property (Saturday, May 9) with an additional sheep tagging date to be determined for later in May
10. 4-H Youth Development Report
    1. Tracie Hanson, 4-H Program Coordinator – 
    2. Dan Teuteberg, 4-H Youth Development Regional Specialist –  
11. Current Activities
12. Mar 25                Record Book Workshop, 6:00 pm, WSU Extension ofc, Elma
13. Mar 25                GHC Fairgrounds Volunteer Meeting, 6:00 pm, GHC Fairgrounds Pavilion
14. Mar 26                4-H Camp Registration Opens (Phase 2 – Active members enrolled by 4/1)
15. Mar 29                Spring Dessert Auction Sign-up Due https://forms.office.com/r/Y9zrSi4kLf
16. Mar 29                Super Saturday Event Registration Due https://supersaturdaygh26.4honline.com/
    
    
17. Apr 1                   Submit 4-H enrollment to be eligible to exhibit 4-H projects at county fair
18. Apr 11                 Super Saturday (morning), WSU Extension office, Elma
19. Apr 12                 GH 4-H Council Hosts Spring Bingo, 1 pm, GHC Fairgrounds, Borden-Seabert Hall (Dog Barn)
20. Apr 13                 Teen Rally Registration Due https://westsideteenrally26.4honline.com/
21. Apr 14                 GH 4-H Horse Council Hosts Equine Showmanship Clinic, 5:30 pm, GHC Fair Livestock Arena
22. Apr 16                 4-H Camp Registration Opens (Phase 3 – all 4-H participants until filled or 6/15)
23. Apr 16                 GH 4-H Council Mtng, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/292376086
24. Apr 19                 4-H Public Presentation Workshop (2 of 3), 3pm, WSU Extension office, Elma
25. Unfinished Business
    1. Schedule & plans for the new 4-H year
       1. Waiting to see about participation in the Public Presentation workshops before scheduling a county event. 
    2. Election of Officers & Voting – Other open positions:  Secretary, Cmte Members & At Large Members 
    3. Scholarship – Coordinate Review Committee for early May – Cindy K. would like to be involved
    4. Record Book Workshop Series in partnership with 4-H Horse Council – The next workshop is scheduled for Wednesday, March 25th, from 6-8pm (Harley, Owen & Brittany will help facilitate), followed by Wednesday, April 22.  Jessica connected with the Grays Harbor Mounted Posse, who is willing to sponsor monetary awards for both 4-H members in the horse project and 4-H members in other project areas.  Some judges have already been secured.  4-H members from any project area can submit their record books for review by 6pm on Sunday, July 28.  Each record book will be judged and monetary awards sponsored by the Grays Harbor Mounted Posse (one set of awards available for 4-H members active in the horse project, and another set for 4-H members active in all other project areas).  Record books could also be submitted for review at the end of the year for additional awards and recognition at the Celebrate Our Kids event.  
    5. Spring Bingo – Sunday, April 12th – Farralee, Cathy & Dani
       1. Inventory – Farralee (boats, napkins, forks)
       2. Dessert auction (Carrie) Mary will reach out to previous donors & extend the deadline until 4/3
       3. Nachos/snacks (Mary has a Brady Bunch family) & will connect w/David W. RE Popcorn machine
       4. Nancy confirmed that David Wyatt would act as auctioneer. 
       5. Registration form for dessert auction at  https://forms.office.com/r/Y9zrSi4kLf
       6. Next subcommittee meeting – Tuesday, March 24th (Cathy will not be available)
    6. Public Presentation workshop series – Cindy & Jessica, plus Bethany – 4/19 & 5/3. If needed, 4-H members could schedule a presentation to be judged before the May 4-H Council meeting.  The committee would like to have the mic/speaker system available for members to practice at both upcoming sessions. 
26. New Business
    1. Super Saturday – Project Day event scheduled for April 11 – Cindy
       1. Workshop logistics, topics, and volunteer support needed
       2. Registration is due 3/29 in 4-H Online & at https://supersaturdaygh26.4honline.com/
    2. Teen Rally leadership event scheduled for May 2-3 at Panhandle
       1. Registration is due 4/13 in 4-H Online & at https://westsideteenrally26.4honline.com/
       2. Open to 4-H members and community members 8th grade and above
       3. Includes an adult volunteer training portion focused on building skills to better partner with teens. “Facilitate the Awesome”
    3. What type of support do Club Leaders need/want from Council?  What keeps clubs from attending?
       1. Content/topics?
       2. Community/support?
       3. Other? 
27. Other topics of Interest, Club Reports, Club Spotlight, or unfinished Reports or Discussions
    1.  
28. Adjourn Meeting –
29. Next Leaders Council Meeting:  April 16@ 6:30 PM via Zoom & WSU Extension Office
30. Next Executive Board Meeting:  May 21 @ 6:30 PM via Zoom & WSU Extension Office