Grays Harbor 4-H Council Minutes

The Grays Harbor County 4-H Council invites you to join us for our monthly 4-H Council meeting, generally held at 6:30 pm on the third Thursday of each month. Join the monthly 4-H Council meeting via Zoom or at the WSU Extension office in Elma for in person participation.  All 4-H community members are encouraged to attend and hear updates, ask questions and provide public comment.

August 20, 2026 Minutes:

1. Call the meeting to order & Attendance – 6:38pm Tracie, Mandy, Lyndsay, Cindy, Dani, Nancy, Mary, Leann, Kassi
2. Flag Salute and 4-H Pledge –
3. Welcome Guests –
4. Approval of previous meeting minutes – Dani motioned to approve, Cindy seconds, motion passes
5. Financial Report – Farralee -Dani motioned to approve, Lyndsay seconds, motion passes
6. Communications – n/a
7. Reports of Project Groups
   1. Horse Council – fair recap & state fair prep Jessica Quimby has stepped down as president of the horse council
   2. Camp – committee meeting soon to begin planning for next year
8. Committee Reports *
   1. Recognition & Awards –
      1. Year Pins & Awards – need to begin planning
      2. Record Books –  due October
      3. Supplies & Logistics – need to inventory
      4. Dessert Auction & Spaghetti Feed – discussion of having an RSVP to help better plan for food, nominations need to be sent.  The committee will meet and begin planning
9. Committee members – Mary, Corree Downing, Carrie Holcomb, Abi, Zoe, Farralee
10. 4-H Fair –
    1. Set next 4-H Fair Cmte meeting date
11. Council Reps Report
    1. Panhandle –
    2. G.H. Youth Livestock Auction – Nancy No official report at this time
12. 4-H Youth Development Report
    1. Tracie Hanson, 4-H Program Coordinator – Club kickoff is coming in October!!
    2. Dan Teuteberg, 4-H Youth Development Regional Specialist –
13. Current Activities
    • Aug 31: State 4-H Fair Qualifying Still Life Entries Accepted in Puyallup 1-6p
    • Sept 1: State 4-H Fair Qualifying Still Life Entries Accepted in Puyallup 9a-6p
    • Sept 4-27: State 4-H Fair, Puyallup
    • Sept 7: WSU Extension office CLOSED in observance of Labor Day
    • Sept 8 (TUES): GH 4-H Horse Council Meeting, 6:30 pm via Zoom or the WSU Extension office
    • Sept 17: GH 4-H Council Mtng, 6:30 pm, WSU Extension office or Zoom.
    • Sept 28 & 29: State 4-H Fair Still Life Entries Collected in Puyallup:  Mon, 1p-6p & Tues, 9a-Noon
    • Oct 1: New 4-H Year Begins
14. Unfinished Business
    1. Schedule & plans for the new 4-H year planning meeting is set for Sept. 17th at 5:30pm some ideas to discuss are Super Saturdays – maybe Thanksgiving weekend?
15. Change bylaws to require/encourage all clubs to attend council meetings
16. Election of Officers & Voting –
    1. Other open positions:  Cmte Members & At Large Members  Lyndsay Lenss is interested in filling  member at large position
17. Scholarship Updates – Cindy & Farralee –
18. Record Book Workshop Series in partnership with 4-H Horse Council –  
19. Review Constitution & Bylaws RE Schedule of Executive Board Meetings, etc.  Defer to a future meeting to allow more review and discussion time. 
20. What type of support do Club Leaders need/want from Council?  What keeps clubs from attending? Discuss further at Sept. 17th meeting
    1. Content/topics?
    2. Community/support?
    3. Other?
21. New Business
    1. Fair went well, discussed ideas for next year, concerns about there not being signs for the goats, feedback that many people felt they shouldn’t walk back towards the horse barns due to RV/trailer camping and feeling it wasn’t a place they should be
    2. Mary will talk with the fair board about the signage for the goats and the RV/ trailer camping
22. Other topics of Interest, Club Reports, Club Spotlight, or unfinished Reports or Discussions
    1. Review bylaws prior to next meeting
23. Adjourn Meeting – 7:35pm
    • Next Leaders Council Meeting:  September 17 & October 15 @ 6:30 PM via Zoom & WSU Extension Office