Grays Harbor 4-H Horse Council Agenda

The 4-H Horse Council invites you to join us for our monthly 4-H Council meeting, generally held at 6:30 pm on the first Monday of each month. Join the monthly 4-H Council meeting via Zoom or at the WSU Extension office in Elma for in person participation.  All 4-H community members are encouraged to attend and hear updates, ask questions and provide public comment.

June 1, 2026 Agenda

1. Call to Order – Pledge of Allegiance and 4-H Pledge – Attendance
2. Welcome Visitors & Guests
3. Approval of previous minutes – Ranie & Raylee
4. Treasurer’s Report – Brittany & Harley $_________________ expenses  $_______________________ balance
5. Extension Report  –
6. Upcoming Dates:   
   • June 1: FairEntry platform opens for 4-H entries at http://www.fairentry.com/Fair/SignIn/23268 
   • June 8: Table Setting Workshop Registration Due (limited space) https://forms.cloud.microsoft/r/cehP4PShes June 13: 4-H Camp Counselor Training, 9:00 am – 4 pm, WSU Extension office, Elma
   • June 13-30: 4-H Tablesetting Workshop Series, WSU Extension office, Elma
   • June 15: Market Livestock Record-keeping Check-in, WSU Ext ofc https://forms.office.com/r/Wmz2SzZPVZ
   • June 16: 4-H Horse Council Hosts Trail Clinic, 5:30 pm, GHC Fairgrounds Livestock Arena
   • June 16: 4-H PreFair Horse Show & Clinic Early Registration Ends https://forms.office.com/r/bnJcftNq4L
   • June 17: Market Livestock Record-keeping Check-in, WSU Ext ofc https://forms.office.com/r/Wmz2SzZPVZ
   • June 18: 4-H Fair Sup’t Mtng, 5:30 pm, WSU Extension office
   • June 18: GH 4-H Council Mtng, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/292376086
   • June 19: WSU Extension ofc CLOSED in observance of Juneteenth
   • June 20:  Sheep Clinic Series (2 of 3), 11a, GHC Fairgrounds
   • June 22: GHC Fairgrounds Camping Reservations Open, GHC Fairgrounds office
   • June 23: Market Livestock Record-keeping Check-in, WSU Ext ofc https://forms.office.com/r/Wmz2SzZPVZ
   • June 24: Record Book Workshop, 6 pm, WSU Extension ofc, Elma
   • June 24: GHC Fairgrounds Vol Mtng, hosted by GH Fair Staff & Board 6pm, GHC Fair Pavilion
   • June 27 & 28: GH 4-H Horse Council hosts PreFair Clinic & Show, GHC FairgroundsJuly 3: WSU Extension ofc CLOSED in observance of Independence Day
   • July 6: Animal Entries due in FairEntry platform at http://www.fairentry.com/Fair/SignIn/23268 
   • General Council Report –
7. Fun activity – Ranie
   • Next month __________________
8. Old business
   • Horse Certificates
   • State Fair Decorations
   • Record Book Workshop Series – Recap & Plans
   • Clinics/Workshops – Scheduling and Logistics
     1. (4/28 & 5/19) Small Equine Clinic Series, 5:30p, GHC Fairgrounds Livestock Arena
     2. (5/23) Trail Clinic, Ridge Creek Farm, Shelton – Cancelled
     3. (6/16) Trail Clinic, GHC Fairgrounds, Elma
     4. (6/27 & 6/28) PreFair Show & Clinic (4-H equine members only), GHC Fairgrounds, Elma
     5. (Dates TBD) Judging Workshop Series
   • Pre Fair
     1. Inventory of supplies needed
     2. Silent Auction
   • Bank Signers – Update/Revise signers of Timberland Bank checking acct to include Harley
   • GHC Fair Planning & Preparations –
     1. Packets and Resources
     2.  
   • Safety Topics – Horses, Tack, Hot Weather Plans, etc.
     1. The officer team can work with Tracie to send a digital version of the guideline to clubs and then hand out a hard copy of the form at the June meeting
        •   GH/ Mason County Shirt Order
9. New business
   • 2026-2027 yearly planning session for calendar – potential show dates, etc.
   • Fundraising idea if silent auction at HHS is a no-go
   • Fundraising Silent Auction at Pre Fair
   • Consideration of adding new Grays Harbor Horse Council awards to the Fair Awards Ceremony, including discussion of award categories, criteria, and implementation process.
     1. Hustle & Spirt Award 
     2. Greenhorn Award 
     3. Head Herdmanship Award 
     4. “First in, First Out” Award 
     5. Equine Mentor Award 
     6. Top Hand Award 
     7. The Velcro Award 
     8. The Tack Tackles Everything Award 
     9. The Early Bird Award
     10. The Barn DJ Award 
     11. The Horse Whisper Award 
     12. The Mud and Mane Award 
     13. The Golden Pitchfork Award 
     14. The Arena Cheerlead Award 
     15. The “Never without a lead rope” Award 
     16. The Mane Event Award 
   • Collecting Memorial Award nominations
10. Next Meeting Scheduled for July 6 at 6:30pm
11. Next Meetings Scheduled for June 1 at 6:30pm (Mandatory for at least one representative from each club planning to exhibit equine at the county fair) and July 6