Grays Harbor 4-H Horse Council Minutes

Minutes available at https://docs.google.com/document/d/1qE-WFpq91yhYjf_9O4HaW-Wsa9jiusrZRT6i750-zAo/edit?usp=sharing

March 2, 2026

1. Call to Order – Pledge of Allegiance and 4-H Pledge – Attendance
2. Welcome Visitors & Guests:  Andrea, Jessica & Brooklyn, Country Pride; Donna & Melody, Sparkling Spurs; Katie Mak-Young, Country Cadence; Brittany & Raylee, Barrel Blazers; Jessica & Harley, Best of Times; Jen, Lianna, Cheryl, William, Madeline, Matthew, Krystal & Jennifer, Ridge Creek
3. Approval of previous minutes – Ranie & Raylee
4. Treasurer’s Report – Brittany & Harley $_________________ expenses  $_______________________ balance
5. Extension Report  –
6. Upcoming Dates:     

Mar 7:  4-H Summer Camp Counselor Training, 9a-4p, WSU Extension Office, Shelton
Mar 15: Grays Harbor Youth Livestock Auction Registration Due to Google Form link
Mar 17, 31 & April 14:  Equine Showmanship Clinic Series, 5:30p, GHC Fairgrounds Livestock Arena
Mar 19: GH 4-H Council Mtng, 6:30 pm, WSU Extension office or https://wsu.zoom.us/j/292376086
Mar 25: Record Book Workshop, 6:00 pm, WSU Extension ofc, Elma
Mar 29: Super Saturday Event Registration Due
Mar 29: Dessert Auction Sign-up Due

Apr 1: 4-H Enrollment Due for new members to be eligible to exhibit 4-H Projects at the county fair
Apr 3: Bingo Baskets Due to WSU Extension ofc, Elma
April 11: Super Saturday Workshop, 8:45a-Noon, WSU Extension Office, Elma (Preregistration required)
April 12: GH 4-H Spring Bingo & Dessert Auction, 1p, GHC Fairgrounds, Borden-Seabert (Dog Barn)

• General Council Report – Looking forward to seeing the 4-H community come together for the Super Saturday event (4/11) and the Spring Basket Bingo and Dessert Auction event (4/12)!
• Fun activity – Jessica
  • Next month _Ranie_____
• Old business

9. State Fair Decorations – work in progress
10. Record Book Workshop Series – Recap & Plans – 11 youth attended the February session, with 4 of those youth being from other project areas
11. Clinics/Workshops – Scheduling and Logistics
    1. (3/17, 3/31 & 4/14) Showmanship Clinic Series, 5:30p, GHC Fairgrounds Livestock Arena
    2. (4/28 & 5/19) Small Equine Clinic Series, 5:30p, GHC Fairgrounds Livestock Arena
    3. (5/9 & 5/10) Hairy Horse Show & Clinic (Open Show), GHC Fairgrounds, Elma
    4. (5/23) Trail Clinic, Ridge Creek Farm, Shelton
    5. (6/TBD) Trail Clinic, GHC Fairgrounds, Elma
    6. (6/27 & 6/28) PreFair Show & Clinic (4-H equine members only), GHC Fairgrounds, Elma
    7. (Dates TBD) Judging Workshop Series to be scheduled for one indoor  session at the WSU Extension office and two outdoor sessions on GHC Fairgrounds – Andrea to coordinate
12. Arena Dates – Set & Confirm with GHC Fairgrounds Staff – Trail Clinic Date to be confirmed
    1. Evening ride nights to be scheduled with the GHC Fairgrounds team – Andrea
13. Coordinate a time to take inventory of supplies before Hairy Horse Show
14. Bank Signers – Update/Revise signers of Timberland Bank checking acct to include Harley
15. Safety Topics – Horses, Tack, Hot Weather Plans, etc.
    1. Fair Tack – Jessica will bring tack to show what is acceptable/appropriate.
    2. Andrea will talk about hot weather plan and replacing things in the first aid box

The officer team can work with Tracie to send a digital version of the guideline to clubs and then hand out a hard copy of the form at the June meeting. 

1. New business

10. Anticipated changes to the State 4-H Fair exhibitor guide and the FairEntry hierarchy at the state level for the 2026 year & any relevant changes that need to be made at the local level – The 4-H State Fair Manager, Kellian, says, “We will be allowing the Small Equine members to choose which level of In Hand Dressage they would like to participate in. They will only be allowed to choose one level.”
11. Record Books – 4-H members from any project area can submit their record books for review by 6pm on Sunday, July 28.  Each record book will be judged and monetary awards sponsored by the Grays Harbor Mounted Posse (one set of awards available for 4-H members active in the horse project, and another set for 4-H members active in all other project areas). 
12. GHC Fair Planning & Preparations –
    1. Clubs sign up for fair-related tasks to coordinate before or during the county fair
    2. How many horses will each club have?
    3. How many riders will each club have? 
    4. 4-H members and volunteers should plan to be at the Mandatory Meeting on Tuesday (7/28) after animal haul-in for a group photo with everyone wearing their new 4-H shirt!

Next Meetings Scheduled for April 6, May 4 and June 1 at 6:30pm (Mandatory for at least one representative from each club planning to exhibit equine at the county fair)