Procurement Forms

Below is the list of forms needed for all procurement tasks, i.e., purchasing card transactions, supplier invoice requests, etc.

Contract Request Form

• Contract Request PDF Form
  A contract may be needed when the supplier requires a signature on an agreement for goods or services rendered. Only employees in the CAHNRS Business Center or Central Purchasing are able to sign on behalf of WSU.

Internal Service Delivery (ISD)

• Interdepartmental Requisition and Invoice (IRI) PDF Form
  Used when making an internal payment to another WSU department via Workday. Complete the IRI form and send it to EBOT for a signature before sending it to the requesting department for payment.

Supplier Invoice Forms

• W-9 Form PDF
  Sent to a supplier to complete. The information from this form is used to set up a supplier profile in Workday.
• WA State Invoice Voucher PDF Form
  Used as invoice for payment to suppliers, speaker fees, scholarship recipients, etc.

Gift Card Forms

• Gift Card Distribution Log PDF Form
  Used as a record for gift card recipient information.
• Gift Card Exception Request PDF Form
  Form used to request the purchase of gift cards.
• Substitute W-9 PDF Form
  Completed by gift card recipient if gift card is $50 or more.

Purchasing Card Forms

• Missing Receipt Affidavit PDF Form
  Use to provide documentation of a procurement card transaction in lieu of a lost purchase receipt.
• Procurement Card Use Exception Request – Group Travel or Activity Expense PDF Form
  Used to request an exception to pay for group travel or activity expenses with a procurement card.
• Purchasing Card Change Request PDF Form
  Used to request changes regarding a departmental procurement card.
• Procurement Card Use Exception Request PDF Form
  Used to request an exception to use a procurement card for miscellaneous prohibited purchases or payments.
• Restricted Purchase Card Use PDF Form
  Used to document a prohibited purchase that was made prior with a procurement card.

Mailing Address:
PO Box 646248
Pullman, WA 99164-6248

Location: Hulbert Hall, Room 411D
Mail Code: 6248
Email address: ebot.support@wsu.edu