All Forms

The following forms are in PDF format. The links will download the PDF file.

Contracts

• Contract Request PDF Form
  A contract may be needed when the supplier requires a signature on an agreement for goods or services rendered. Only employees in the CAHNRS Business Center or Central Purchasing are able to sign on behalf of WSU.

Deposits

• Gift Transmittal PDF Form
  Accompanies multiple gifts received by WSU units at auction fundraising events and routed to WSU Foundation—Gift Accounting.
• Gift Transmittal PDF Guide
  Guide to help process gift donations.
• Cash Sale Record Form
  Complete this online form when bank deposits need to be recorded in Workday. Completed form will be sent to EBOT to help in the process of recording bank deposits in Workday.

HRS

• Departure Checklist Form
  Used by employee and supervisor to plan for employee separation from WSU.
• New Employee Onboarding Timeline
  Link to HRS for new employee onboarding.

Internal Service Delivery

• Interdepartmental Requisition and Invoice (IRI) PDF Form
  Used for the requisition of goods and services from WSU supplier departments.

Invoice Supplier Requests

• W-9 PDF Form
  Form received from supplier. Information used to set up supplier profile for Supplier ID number.
• WA State Invoice Voucher PDF Form
  Used as invoice for payment to suppliers, speaker fees, scholarship recipients, etc.

Procurement Card Forms

Purchasing Gift Card Forms

• Gift Card Distribution Log PDF Form
  Used as a record for gift card recipient information.
• Gift Card Exception Request PDF Form
  Form used to request the purchase of gift cards.
• Substitute W-9 PDF Form
  Completed by gift card recipient if gift card is $50 or more.

Purchasing Card Forms

• Missing Receipt Affidavit PDF Form
  Use to provide documentation of a procurement card transaction in lieu of a lost purchase receipt.
• Procurement Card Use Exception Request – Group Travel or Activity Expense PDF Form
  Used to request an exception to pay for group travel or activity expenses with a procurement card.
• Purchasing Card Change Request PDF Form
  Used to request changes regarding a departmental procurement card.
• Procurement Card Use Exception Request PDF Form
  Used to request an exception to use a procurement card for miscellaneous prohibited purchases or payments.
• Restricted Purchase Card Use PDF Form
  Used to document a prohibited purchase that was made prior with a procurement card.

Reimbursement

• Confirming Reimbursement Form and Travel Expense Form can be found at CAHNRS Travel Business Center

Recruitment Forms

• AP/CS Recruitment Request Form
  Online form used to request the recruitment of an administrative professional position or civil service position in Extension.
• AP/CS Position Description Form
  Online form used to request a new position or change a current position description for the recruitment of an administrative professional position or civil service position in Extension.
• Nonpermanent Employee Employment Request Form
  Online form used to request a new position for a nonpermanent temporary hourly position.
• Public Affiliate Form
  Online form used to request a new position for a consolidated worker.
• Student/Nonpermanent Employment Request Form
  Online form used to request a new nonpermanent student temporary hourly position.

WEX Forms

• Fuel Charge Card PDF Form
  Used to request a fuel credit card.
• Fuel/EV Lost Receipt Affidavit PDF Form
  Used for a lost receipt for the purchase of fuel or electric vehicle charging.