Please refer to our NEW comprehensive page of 4-H deadlines for San Juan County: http://extension.wsu.edu/sanjuan/4h/deadlines/
4-H Policies, Procedures and Deadlines
- Washington 4-H Policies and Procedures Manual (2023/2024)
- SJC Leaders Council Policy – updated 2-29-24
- 2022 4-H Auction Requirements
- San Juan County 4-H Horse Policy
- SJC 4-H Deadlines – updated 3-27-24
4-H Volunteer Resources
- The Organizational Structure of the Washington State University
- 4-H Volunteer Application Parts A and B
- 4-H Volunteer Online Training
- SJC 4-H Club Leader Position Description
- SJC 4-H Project Leader Position Description
- 4-H Club Volunteer Packet includes Parliamentary Procedure and how to help youth lead their own meetings
- SJC Club Renewal Packet Fillable
- 4-H Treasurer Leader Handbook
- KYG Leader and Chaperone Application
4-H Club and Member Resources
- Chartering 4-H Clubs in Washington State
- Template for Club Constitution & By-laws for all new clubs
- Club Financial Information
- 4-H Year Completion Requirements
- 4-H Treasurer Leader Handbook
- SJC Club Renewal Packet Fillable
4-H Record Books:
In your Record Book, you will track your goals and accomplishments in 4-H, both in the current year (annual record book) and over all your years of participation (permanent record book).
- SJC Record Book Covers
- 4-H Permanent Record Book Level One (C0933): for Cloverbuds
- 4-H Annual Record Book Level One (C0932): for Cloverbuds
- 4-H Permanent Record Book Level Two (C0935): for Juniors, Intermediates, and Seniors
- 4-H Annual Record Book Level Two (C0934): for Juniors, Intermediates, and Seniors
- Please refer to WSU Publications for project-specific records: https://pubs.extension.wsu.edu/4-h-projects-and-publications
To better prepare your Record Book for judging, please refer to the following:
- Our SJC 4-H Record Books PowerPoint Presentation that contains links and tips
- San Juan County Record Book Evaluation Sheet (the columns on the right-hand side of the form are for each of your project areas)
4-H Demonstrations:
4-H Club Officer Handbooks:
- 4-H Club President Packet
- 4-H Club Vice President Packet
- 4-H Club Reporter Packet
- 4-H Club Secretary Packet
- 4-H Club Treasurer’s Handbook
- 4-H Treasurer Leader Handbook
Financial Support for 4-H Educational Activities:
- Statewide 4-H Scholarship Opportunities
- EAS Scholarship Application
- Educational Activity Support Follow-Up Questionnaire
Financial Support for Higher and Vocational Education – Due 7/15:
San Juan County Fair Documents
- 2024 4-H Exhibitor Guide updated 2-15-2024
- 4-H FAIR Schedule 2024
- Helpful Information about Educational Posters
- Shared Animal Agreement Form
- Showmanship Waiver Cover
- Showmanship Waiver Member
- Showmanship Waiver Leader
Fair Entry Registration and Fair Forms:
- Online 4-H Fair Entry Registration DUE July 25, 2024
- 2024 Fair Camping Form
- 4-H Leader Wristband Passes 2024 – Due at Spring Weigh-in 2024 SAN JUAN COUNTY FAIR 2024 Wristband & Trailer Stall Fee
Fair Awards (Nominations due to Extension Staff by 6:00 pm on Saturday of Fair, 8/17/24)
Horse Documents
General Horse Information:
- Horse Replacement Form
- Washington-4-H-Equine-Program-Rule-Book.March.2024
- San Juan County 4-H Horse Policy
Dressage and Medals Patterns:
- Dressage Intro Level Test 3 2022
- USDF-IntroLevel-TestB-2023
- USEF-Training Level-Test3-2023
- 2018 Medals Patterns San Juan County 4-H
Due 5/15:
Due on 7/26/24:
Livestock Market Participation Forms
Deadline for these forms: 6/1/2023 due to WSU Extension Office for all large animals; due with Fair Entry Forms by 7/26/24 for all small animals and eggs
Producer Affidavits and Health Records Due Tuesday, 8/15/2023:
- Market Lamb C1052E
- Market Swine C1055E
- Market Goat C1051E
- Market Beef C1054E
- Supplemental Form for all species if needed C113E
Round Robin
- 4-H Round Robin Scorecard
- General 4-H Round Robin Questions
- Alpaca Round Robin Study Guide
- Cat Round Robin Study Guide
- Cattle Round Robin Study Guide
- Cavy Round Robin Study Guide
- Dog Round Robin Study Guide
- Goat Round Robin Study Guide
- Horse Round Robin Study Guide
- Poultry Round Robin Study Guide
- Pygmy Goat Round Robin Study Guide
- Rabbit Round Robin Study Guide
- Sheep Round Robin Study Guide
- Swine Round Robin Study Guide
San Juan County 4-H Leaders Council & Livestock Market Animal Auction Committee (LMAAC) Meeting Minutes and Meeting Times
Reading the minutes of Leaders’ Council and Livestock Market Animal Auction Committee meetings will keep you up to date on new 4-H policies and program changes.
Join 4-H Leaders’ Council Meetings here – Next meeting April 30th on Teams – 6:30-7:30pm
Tuesday, April 30th, 2024
Virtual: Meeting Link (click to join Teams online meeting)
Overview of 4-H Year LC Meetings and Agenda Items (LC Policy Manual):
OCTOBER/NOVEMBER:
- LC Elections
- Annual Report Approval
- LC Committee Appointments (i.e. Scholarship, Awards, Promotions)
JANUARY/FEBRUARY
- LC Policy Proposals
- Fair Exhibitor Guide Proposals
MARCH/APRIL
- Fair Schedule/Deadlines
MAY/JUNE
- Livestock Weigh-in
- LC Meeting
JULY
- Fair Set-up/Community Service Day
AUGUST
- Fair
- Nominations Due Friday of Fair
- LC Award Meeting to Vote Saturday 9-10am of Fair
SEPTEMBER
- Prepare DRAFT Budget for next 4-H Year
2023-2024
- September – TBD
- August – TBD
- July – County -wide Fair set-up day July 20th
- June – TBD
- May – TBD
- April – TBD
- March – TBD
- February 28th: Minutes to be approved in March
- Treasurer Reports for February meeting:
- General LC
- Dedicated LC
- January 28th: LC Minutes
- January 22nd: Special Endowment Meeting – Zoom recording shared with all volunteers via email.
- November 20th 2023: Approved and adapted minutes
2022- 2023
New 4-H Year begins October 1st, 2023
- August 19th: Fair Leaders Council Minutes
- July 23rd at Fairgrounds Community Service Clean-up Day
- June 13th: Leaders Council Minutes
- LMAAC June 4th at Fairgrounds In Person Weight-in
- LMAAC May 16th: DRAFT LMAAC Minutes
- May 11th: Leaders Council Minutes
- April 11th: Leaders Council Minutes
- March 14th: Leaders Council Minutes
- March 27th: LMAAC Minutes
- February 28th: Leaders Council Meeting Minutes
- February 6th: LMAAC Minutes
- January 17th: Leaders Council Meeting Minutes
2022
- 1 November: Leaders Meeting Minutes
- 11 May 2022 Leaders Council Meeting Minutes DRAFT
- 28 April 2022 Leaders Council Meeting Minutes DRAFT
- San Juan County 4-H Endowment Update 22 April 2022
- 19 April 2022 Livestock Market Animal Auction Committee Meeting Minutes DRAFT
- 31 March 2022 Leaders Council Budget Report
- 2022 Livestock Market Animal Auction Committee Budget
- 23 March 2022 4-H Leaders Council Meeting Minutes
- 28 February 2022 4-H Leaders Council Meeting Minutes
- 15 February 2022 4-H Leaders Council Meeting Minutes
- Leaders Council 2021-2022 Budget
2021
- 2020-2021 4-H Leaders Council Budget
- San Juan County 4-H Endowment Update 30 June 2021
- January 2021 Treasurer’s Report
- January 2021 Leaders Council Minutes
- 2021 LMAAC Budget Draft
2020
- January 2020 Treasurer’s Report and 2020 Leaders Council Budget
- 2020 LMAAC Budget Draft
- January 2020 Leaders Council Minutes
- January 2020 LMAAC Minutes
- February 2020 Leaders Council Minutes
- March 2020 LMAAC meeting minutes DRAFT
- March 2020 Leaders Council Minutes
- April 2020 Leaders Council Minutes
- November 2020 Leaders Council Meeting Minutes
- November 2020 LMAAC Meeting Minutes
2019
- January 2019 Leaders Council Minutes
- February 2019 Leaders Council Minutes
- February 2019 Horse Policy Meeting
- April 2019 Leaders Council Minutes
- April 2019 LMAAC Meeting Minutes
- May 2019 Leaders Council Minutes
- San Juan County 4-H Endowment Update 30 June 2019
- June 2019 LMAAC Meeting Minutes
- August 2019 Leaders Council Minutes
- October 2019 Leaders Council Minutes
2018
- January 2018 Leaders Council Minutes
- January 2018 LMAAC Meeting Minutes (Draft)
- March 2018 LMAAC Meeting Minutes
- July 2018 LMAAC Meeting Minutes
- August 2018 Leaders Council Minutes
- October 2018 Leaders Council Minutes
- November 2018 LMAAC Meeting Minutes
2017
- January 2017 Leaders Council Minutes
- January 2017 LMAAC Meeting Minutes
- 2017 LMAAC Budget Draft
- February 2017 Leaders Council Minutes
- March 2017 Leaders Council Minutes
- May 2017 Leaders Council Minutes
- August 2017 Leaders Council Minutes
- August 2017 LMAAC Meeting Minutes
- November 2017 Leaders Council Minutes
2016
- January 2016 Leaders Council Minutes
- January 2016 LMAAC Meeting Minutes
- February 2016 Leaders Council Minutes
- February 2016 LMAAC Meeting Minutes
- May 2016 Leaders Council Minutes
- August 2016 Leaders Council Minutes
- August 2016 LMAAC Meeting Minutes
- December 2016 Leaders Council Minutes
2015
- January 2015 Leaders Council Minutes
- February 2015 Leaders Council Minutes
- April 2015 Leaders Council Minutes
- November 2015 Leaders Council Minutes
- November 2015 LMAAC Meeting Minutes
2014
- February 2014 Leaders Council Minutes
- March 2014 Leaders Council Minutes
- May 2014 Leaders Council Minutes
- October 2014 Leaders Council Minutes
- May 2014 Leaders Council Minutes
2013
- January 2013 Leaders Council Minutes
- January 2013 LMAAC Meeting Minutes
- February 2013 Leaders Council Minutes
- October 2013 Leaders Council Minutes
2012
- February 2012 Leaders Council Minutes
- March 2012 Leaders Council Minutes
- May 2012 Leaders Council Minutes
- July 2012 Leaders Council Minutes
- October 2012 Leaders Council Minutes
2011
- Approved LC Budget 2010-2011
- January 2011 Leaders Council Minutes
- March 2011 Leaders Council Minutes
- May 2011 Leaders Council Minutes
- July 2011 Leaders Council Minutes
- Fair (August) 2011 Leaders Council Minutes
- November 2011 Leaders Council Minutes