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Fair & Auctions 2024

All Fair Forms

All Fair Forms
Shared Animal lease agreement – click to download

Livestock forms:
Livestock/Large Animal – Intent to Sell due June 1st
Livestock/Small Animal – due on day Fair Entry closes to Extension Office and Superintendent
Horse forms:
Showmanship forms for 4-H Exhibitors
Due to Fairgrounds: 
Camping Reservation 2024  – due to Fairgrounds August 1st 
Wristbands order form – Leaders turn in these forms for your volunteers and parents to Fairgrounds due to Fairgrounds August 1st 

 

San Juan 4-H Project & Animal Enrollment Deadlines

San Juan County 4-H Project Enrollment Deadlines

  • 3/1: San Juan County 4-H Animal Project Enrollment. All clubs offering animal projects must be established by this date. 4-H members wishing to exhibit an animal at the San Juan County Fair must be enrolled in 4-H Online by this date. To enroll, please visit: https://v2.4honline.com/
    For more information about these rules, please refer to the San Juan County 4-H Policy, please refer to this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • 6/1: San Juan County 4-H Non-Animal (Still Life) Project Enrollment. All clubs offering non-animal (still life) projects must be established by this date. 4-H members wishing to exhibit a non-animal or still life item at the San Juan County Fair must be enrolled in 4-H Online by this date. To enroll, please visit: https://v2.4honline.com/
    For more information about these rules, please refer to the San Juan County 4-H Policy, please refer to this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

4-H Animal Ownership Deadlines

  • 3/1: Animal ownership deadline – Market Beef. You must own your market beef animal by this date to qualify to auction your animal at the San Juan County Fair (San Juan County 4-H Livestock Market Animal Auction Committee requirement).
  • 5/1: Animal ownership deadline (90 days before the Fair) – Horses, Breeding Beef, Alpacas, Llamas, Dairy (except replacement Heifers).
  • 6/1: Animal ownership deadline (60 days before the Fair): Swine, Lambs, Goats, Cats, Dogs, replacement Heifers.
  • 7/1: Animal ownership deadline (45 days before the Fair) – Rabbits, Cavies, Poultry. This deadline also applies to participation in the auction at the San Juan County Fair (turkey trio, alternative poultry trio, broiler trio, rabbit fryer trio, pullet production trio).

To learn more about Washington State 4-H Animal Ownership Deadlines, please refer to the Washington 4-H Policies and Procedures Manual (2021/2022) here: https://extension.wsu.edu/4h/member-resources/

To learn more about San Juan County 4-H Livestock Auction requirements, refer to our San Juan County 4-H Policy document found here: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

Horse Project Paperwork Deadlines

  • 5/15: Horse Certificate and Horse Lease Agreement forms are due to your County Extension Office. These forms are necessary so that you can participate in the San Juan County Fair.
  • 7/26:
    • Horse Health and Rider Waiver Form
    • Washington 4-H Horse Member Ethics Form
    • Fair Camping Reservations
    • Fair Entry Gate Passes/Wristbands Form/Horse Stall Fees
    • Horse Registration Form

You will find these and all other important forms on this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

San Juan County 4-H Livestock Market Animal Auction Committee Deadlines

In order to participate in the auction, you will need to meet all enrollment deadlines, animal ownership deadlines, and otherwise be a 4-H member in good status. Participation in the auction requires your utmost attention to detail; it will help you develop your marketing and sales experience along with the challenges of raising animals for sale. Your animals will need to meet requirements. Please review ALL auction documents and requirements carefully, and ask your 4-H club leaders for assistance. You will find current “Livestock Auction Requirements” on this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

  • 6/1: For all 4-H members who will sell a large animal at auction (market beef, alternative beef, hog, meat goat, lamb), the “Intent to Sell” and “Sifting Committee Memorandum” forms are due to the County Extension Office.
  • TBD: Mandatory Livestock Spring Weigh-in at the San Juan County Fairgrounds, starts 2:00 pm (or when inter-island ferry arrives)
  • 7/25: “Intent to Sell” and “Sifting Committee Memorandum” for 4-H members who will auction small livestock and/or eggs at the San Juan County Fair.
  • 8/14: Final weigh-in day. Livestock members will submit Producer Affidavits and Health Records for their market animals.

All forms are available for download here: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

Still Life Deadlines

  • 8/10 Still Life Entry Day
    • Please note there will be  options for 4-H Families to enter Still Life entries. It will be up to families to decide what method of entry they prefer. Meaning WSU Extension in collaboration with the Fair will provide a pick up service to support other islands in entering Still Life entries. Or families/clubs can make arrangements to collaborate and deliver entries to Marie Boe Building. Financial assistance will be provided if needed.
  • 8/14: Entry Day for following Departments: Food, Horticulture & Table Setting – due by 4pm. Taking entries 8/13 and 8/14 10am-4pm

Financial Support for Higher Education

Showmanship forms for 4-H Exhibitors

Showmanship forms for 4-H Exhibitors

FAQs about Fair
Livestock Market Participation Forms

Livestock Market Participation Forms

Deadline for these forms: 6/1/2023 due to WSU Extension Office for all large animals; due with Fair Entry Online registration by 7/26/24 for all small animals and eggs.

Producer Affidavits and Health Records Due Wednesday, 8/14/2024:

Please be vet-check before unloading animals into stalls.

How to create 4-H Educational Posters

Creating your 4-H Educational Poster – helpful tips
Slideshow – How to create your 4-H Educational Poster – updated 6/2024

 

 

4-H Demonstrations - Club & Fair

4-H Demonstrations:

 

Livestock project at the Fair
Horse project at the Fair

Livestock Market Participation Forms

Deadline for these forms: 6/1/2023 due to WSU Extension Office for all large animals; due with Fair Entry Forms by 7/26/24 for all small animals and eggs

Producer Affidavits and Health Records Due Tuesday, 8/15/2023:

 

Horse Project at the Fair (starts 8/13/24)

Horse Documents: 4-H Horse Dept. Starts 8/13/24 (first day of Fair for 4-H)

General Horse Information:

Dressage and Medals Patterns:

Due on 7/26/24:

Round Robin Study Guides

Round Robin

Fair Awards

Harold Kjargaard Award  – click here for form
SJC 4-H LC Leadership Award – click here for form 

Fair timeline 2024-2025

September

  • 4-H Leaders submit their club renewal packets
  • 4-H Kick Off and Appreciation Events
  • Each club in San Juan County is required to fill this renewal packet out every Fall between September to November:

October

  • 10/1: Welcome to the new 4-H year! Enroll here: https://v2.4honline.com/
  • For existing 4-H clubs, Leaders Council, and Livestock Market Animal Auction Committee:
    • Clubs determine which process to use for auditing their financial accounts.
    • Audit is implemented and an audit report is submitted to the club treasurer.
    • Club Treasurer completes the Annual Financial Summary.
    • For complete guidance on 4-H Club finances, refer to: https://extension.wsu.edu/4h/for-clubs/club-financial-information/

November

  • Give thanks – no deadlines in November! (Remember that the 12/1 deadline for submitting all of your financial material is coming up.)
  • Teen Summit Northwest
  • National Congress

December

  • 12/1: 4-H Club Leaders, Leaders Council, and Livestock Market Animal Auction Committee submit the Annual Financial Summary, Audit Report, and Property Inventory Form to the County Extension Office for the previous 4-H year. For complete guidance on 4-H Club finances, refer to: https://extension.wsu.edu/4h/for-clubs/club-financial-information/
  • Second Sunday in December 4-H Leadership Conference located at WSU Everett Campus

January

  • First two weeks of January now Your Government Conference Enrollment
  • Enroll in 4-H for the year fee of $35. 4-H late fee of $10 starts on 2/1/2024

February

  • Presidents Day Weekend – Know Your Government  (high school 4-H participants and chaperones must be enrolled and paid by mid-January to attend)

March

  • 3/1: San Juan County 4-H Animal Project Enrollment. All clubs offering animal projects must be established by this date. 4-H members wishing to exhibit an animal at the San Juan County Fair must be enrolled in 4-H Online by this date. To enroll, please visit: https://v2.4honline.com/
    For more information about these rules, please refer to the San Juan County 4-H Policy, please refer to this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • 3/1: Animal ownership deadline – Market Beef. You must own your market beef animal by this date to qualify to auction your animal at the San Juan County Fair (San Juan County 4-H Livestock Market Animal Auction Committee requirement).
  • San Juan County Ag Summit
  • 4-H Ignite Conference

April

May

  • 5/1: Animal ownership deadline (90 days before the Fair) – Horses, Breeding Beef, Alpacas, Llamas, Dairy (except replacement Heifers). To learn more about Washington State 4-H Animal Ownership Deadlines, please refer to the Washington 4-H Policies and Procedures Manual (2021/2022) here: https://extension.wsu.edu/4h/member-resources/
  • 5/15: Horse Certificate and Horse Lease Agreement forms are due to your County Extension Office. These forms are necessary so that you can participate in the San Juan County Fair. You will find these and all other important forms on this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/

June

  • 6/1: San Juan County 4-H Non-Animal (Still Life) Project Enrollment. All clubs offering non-animal (still life) projects must be established by this date. 4-H members wishing to exhibit a non-animal or still life item at the San Juan County Fair must be enrolled in 4-H Online by this date. To enroll, please visit: https://v2.4honline.com/
    For more information about these rules, please refer to the San Juan County 4-H Policy, please refer to this page: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • 6/1: Animal ownership deadline (60 days before the Fair): Swine, Lambs, Goats, Cats, Dogs, replacement Heifers. To learn more about Washington State 4-H Animal Ownership Deadlines, please refer to the Washington 4-H Policies and Procedures Manual (2021/2022) here: https://extension.wsu.edu/4h/member-resources/
  • 6/1: For all 4-H members who will sell a large animal at auction (market beef, alternative beef, hog, meat goat, lamb), the “Intent to Sell” and “Sifting Committee Memorandum” forms are due to the County Extension Office. These forms are available for download here: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • In early June TBD: Mandatory Livestock Spring Weigh-in at the San Juan County Fairgrounds
  • Teen Conference in Pullman, WA –  WSU Campus

July

  • 7/1: Animal ownership deadline (45 days before the Fair) – Rabbits, Cavies, Poultry. This deadline also applies to participation in the auction at the San Juan County Fair (turkey trio, alternative poultry trio, broiler trio, rabbit fryer trio, pullet production trio).
  • Fair Entry register your entries here link for 2024 Fair: Open July 2nd through 9:59 pm on July 26th
  • Mid-June 4-H Teen Film Festival
  • 7/15: Financial support applications for higher education are due to the County Extension Office. Applications for the “Keys 4-H Award of Merit” and the “Pierre Franklin 4-H Award of Merit” are both available on this site: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • 7/20 San Juan County Community Service Day to prepare for San Juan County Fair
  • 7/26: Fair Entry Deadline https://fairentry.com/Public/EnterFair/20901 DUE July 26, 2023:
    • 4-H Fair Entry Online Registration is Due (everything you plan on bringing to the Fair)
    • “Intent to Sell” and “Sifting Committee Memorandum” for 4-H members who will auction small livestock and/or eggs at the San Juan County Fair
    • Horse Health and Rider Waiver Form
    • Washington 4-H Horse Member Ethics Form
    • Fair Camping Reservations
    • Fair Entry Gate Passes/Wristbands Form/Horse Stall Fees
    • Horse Registration Form
  • 4-H Club leaders check off youth 4-H Permanent Record Book for exhibit at Fair if entering at Fair – Record books can also be submitted after Fair before 8/31/23

August

  • 4-H FAIR Schedule 2024
  • 8/10: Entry Day for all Still Life
  • 8/14: Entry Day for following Departments: Food, Horticulture & Table Setting – due by noon.
  • 8/14:
  • 8/14-8/18:4-H FAIR Schedule 2024
  • TBD: “Harald Kjargaard Award” and the “SJC 4-H Leaders Council Award”. These forms can be found here: https://extension.wsu.edu/sanjuan/4h/helpful-links-and-documents/
  • 8/31: Complete Record Books entered for judging to County Extension Office

September – October

  • 9/31: End of 4-H Year. Club leaders submit lists of 4-H members who successfully completed their year to County Extension Office. For the completion requirements, please refer to this page: https://extension.wsu.edu/sanjuan/4h/to-join/
  • 10/1: Welcome to the new 4-H year! Enroll here: https://v2.4honline.com/
  • Volunteer Training, Awards Ceremony – Volunteer Appreciation Ceremony
  • 10/1 – 10/7First week in October is 4-H Week
  • Month of October Kick-Off Events 

 

Fair Schedule 2024
2024 4-H Fairbook
How to register for Fair in Fair Entry - due 7/26/24

Register in Fair Entry 

Registration open now through July 26th – you sign in with your 4-H Online account credentials. If you have difficulties accessing your account, please contact us at sanjuan.4-H@wsu.edu

Before registering at the Fair Entry link, it is helpful if you have your animals entered into 4-H Online. If you have an animal that you will show over several years, including this information will allow the animal info to import into Fair Entry. Add in your animals after they are born or you begin to care for them and this step will make it easy to add for each entry.

4-H members log into FairEntry using their 4H Online login information. If you have forgotten what your login is, please email sanjuan.4-H@wsu.edu) Michelle Green (interim 4-H Coordinator) and (kandace.calandra@wsu.edu) Kandi Calandra at the WSU Extension Office.

Remember, your entries are saved as you go along; please do not submit your entries until you have selected everything that you plan to bring to the Fair. 2024 Fair Entry link for 4-H is:

https://fairentry.com/Fair/SignIn/20901

 

4-H Age groups:

Cloverbud: ages 5-7

Junior: ages 8-10

Intermediate: ages 11-13

Senior: ages 14 to 19

Does your child need a Reasonable Accommodation for Fair participation? Please go to this link to download the form and return to us at sanjuan.4-H@wsu.edu by July 30th: https://extension.wsu.edu/4h/documents/2016/09/reasonable-accommodation-policy.pdf/

 

 

Take me to Fair Entry - How to enter page Register for Fair Entry
Fair forms - Camping and Wristbands - due August 1st

Both forms are turned in directly to the Fairgrounds