WSU Extension > Extension Business Operations > Personnel > Recruitment > Student Employment Form

Student Employment Form

Step 1 of 3 - Employee Details

Requestor Details

Today's Date(Required)

Name of Person Making Request(Required)

Department/Unit(Required)

Name of Supervisor/Manager of Position(Required)

Email Address(Required)

Office Address

Street Address City State ZIP Code

Employee Details

Legal Name(Required)

(Name as it appears on driver's license)

First Last

Personal Phone

Personal Email Address

WSU ID Number(Required)

Gender

Female

Male

Other

Country of Citizenship

Immigration Status

Mailing Address

Street Address City State ZIP Code

Position Details

Go to the HRS Student Employment Classification and Class Compensation Plan to see information on how to determine position titles for students.

Working Title(Required)

Comparable Classified Staff Title

Brief Description of Job Duties(Required)

Appointment Start Date(Required)

Appointment End Date(Required)

Hours Per Week(Required)

Hourly Rate of Pay(Required)

Position Funding(Required)

Enter program, gift, or grant number.

Name of Person Who will Verify I-9 Form(Required)

Comments

Provide additional instructions that may pertain to this request.

Recruitment Forms

HRS Partner Routing

4-H | Robin Scarlett | robin.scarlett@wsu.edu | 509-335-7265
ANR & MG | Whitney Dixon | whitney.dixon@wsu.edu | 509-335-1873
CED | Stan Lewis | stan.lewis@wsu.edu | 509-335-7562
DGSS | Kim Buckhalter | kim.buckhalter@wsu.edu | 509-445-4644
Y&F | Michelle Ely | ely@wsu.edu | 509-335-9721

Definition of a Student Employee

For purposes of temporary employment, a student is one who is enrolled at WSU for six or more credit hours during the entirety of a fall or spring semester and/or for three or more credit hours for the entirety of at least one of the summer sessions.

Students enrolled for less than six credit hours during fall or spring semester or for less than three credit hours for a summer session who receive financial aid are also considered students.

For purposes of hourly retirement only, a student is enrolled at WSU for ten credits or more during the fall or spring semester. Students enrolled in nine or less credits are monitored for retirement eligibility.

Summer Session Student Employee Status for Benefit Purposes

For purposes of insurance monitoring and eligibility only, an employee who meets the following criteria is considered to be a student employee over the summer session, regardless of whether or not they are enrolled in summer session classes (60.26):

Enrolled at WSU for six or more credit hours during the entirety of the preceding fall and spring semesters (and did not graduate at the end of spring semester); or
Enrolled at WSU for six or more credit hours during the entirety of the preceding spring and following semesters.

Maximum Hours

The law limits student employment to a maximum of 516 hours worked in any six consecutive months, excluding hours worked during the summer and other academic year holiday breaks. (WAC 357-04-040).

WSU academic holidays are periods when school is not in session. Academic holidays include time in November, December, January, and March and from semester-end in May to the start of the fall semester in August.

F-1 Status

Foreign students who hold F-1 non-immigrant status are limited to 20 hours of work per week while school is in session. Contact International Programs–Global Services for more information.

Exceptions

The following types of students are exempt from the hours limitations, in accordance with WAC 357-04-040:

Student body officers or student organization jobs such as student officers or student news staff members.
Students employed in jobs which are directly related to their major fields of study and which provide training opportunities.
Students in documented and approved internship programs which consist of academic components and work experience.

Notice of Conditions

Employers must give all temporary hourly employees written notice of the conditions of their employment prior to the commencement of each appointment and/or upon any subsequent change to the conditions of their employment. See UPPM 60.27 for information regarding Conditions of Employment documentation.

Affordable Care Act (ACA)

Employers must give all temporary employees a copy of the ACA Employer Notification, which provides notification to employees and their households of the benefits offered through the University as well as notification of the ACA Health Insurance Marketplace. Employers are to provide this notice within 14 days of employment (see UPPM 60.27). The notice is available from the Human Resource Services (HRS) website.